Administrative Assistant, Athletics

EXPIRED

Department: Athletics

Reports to: Associate Vice President of Athletics & Recreation and secondarily to the Assistant Directors

Effective Date: November 2023

# of Direct Reports: 0

# of People Supported: ~10admin/staff

Essential Duties and Responsibilities:

• Assist the Associate Vice President of Athletics in the day-to-day administrative functions
• Act as support to the Athletic Department staff in an administrative capacity
• Facilitate all functions of the Graduate Assistants including, but not limited to tuition remission, housing assignments and coordinating their “other duties” within the Department of Athletics
• Manage the fleet of recruiting cars including distribution of keys, collection of keys, tracking mileage, oil changes and inspections as well as any other maintenance that may be needed
• Maintain calendar for Associate Vice President

Department: Athletics

Reports to: Associate Vice President of Athletics & Recreation and secondarily to the Assistant Directors

Effective Date: November 2023

# of Direct Reports: 0

# of People Supported: ~10admin/staff

Essential Duties and Responsibilities:

• Assist the Associate Vice President of Athletics in the day-to-day administrative functions
• Act as support to the Athletic Department staff in an administrative capacity
• Facilitate all functions of the Graduate Assistants including, but not limited to tuition remission, housing assignments and coordinating their “other duties” within the Department of Athletics
• Manage the fleet of recruiting cars including distribution of keys, collection of keys, tracking mileage, oil changes and inspections as well as any other maintenance that may be needed
• Maintain calendar for Associate Vice President
• Maintain files for Athletic Department
• Serve as point of initial contact for students and visitors to the Athletic Department
• Coordinate all meal passes and necessary paperwork for all recruit visits
• Schedule and set up interviews for open positions
• Create and maintain databases
• Responsible for sending thank you gifts to donors or gifts for milestones of friends and alumni (i.e. birth of child)
• Purchase supplies for the department and monitor distribution of supplies to the office staff
• Act as liaison between department and facilities for all work order requests in Kennedy
• Handle all department meeting schedules, agendas and minutes
• Act as the liaison between college staff and the department of athletics for special events, including, but not limited to Alumni Events, Fundraising Events, SAAC Meetings, Town Halls, Hall of Fame, Senior Brunch, and Annual Banquet
• Make hotel and air travel arrangements for Associate Vice President, Assistant Athletic Directors, visiting recruits and candidates for employment

Required Qualifications:

• Bachelor’s degree
• Knowledge of Microsoft Word/Excel/Access
• Demonstrate excellent organizational, problem-solving, multi-tasking and customer service skills
• Flexible schedule – ability to work evenings and/or weekends

Salary:

This is a non-exempt position with an hourly rate of $25.00 (the estimated annual salary is $45,500).

Hours Expectation:

Full-time, 35 hours per week.

Housing:

Housing is not provided.

Benefits:

Manhattanville College also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

To Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville College is committed to equality of educational opportunity, and is an equal opportunity employer. The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

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