Administrative Assistant to Executive Director for Athletics

EXPIRED

Job Details

Job Location

Waleska, GA

Description

Reinhardt University is currently accepting applications for an Administrative Assistant to Executive Director for Athletics.

Position Summary:Â

This position is responsible for coordinating the flow of work from the Executive Director for Athletics, as well as department members, using student workers to accomplish efficiency in the output of the workload. This person reports to the Executive Director for Athletics.

Minimum Education & Experience Requirements : Bachelor’s degree preferred. In lieu of degree, relevant work experience may be considered . Athletic Background is encouraged but not mandatory.

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Job Details

Job Location

Waleska, GA

Description

Reinhardt University is currently accepting applications for an Administrative Assistant to Executive Director for Athletics.

Position Summary:Â

This position is responsible for coordinating the flow of work from the Executive Director for Athletics, as well as department members, using student workers to accomplish efficiency in the output of the workload. This person reports to the Executive Director for Athletics.

Minimum Education & Experience Requirements : Bachelor’s degree preferred. In lieu of degree, relevant work experience may be considered . Athletic Background is encouraged but not mandatory.

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Primary Responsibilities/Essential Job Functions:

• (purchase orders, expense vouchers, cash advances, eligibility forms, NAIA forms), schedules, programs, tests.
• Filing: The office manager’s job is to maintain a filing system for eligibility records, athletic insurance, athletic awards, purchase orders, team schedules, team rosters, contracts, scholarship forms, general correspondence, etc.
• Scheduling: The office manager will schedule some appointments and meetings for the A.D. and department members.
• Travel Plans : The office manager is responsible for completing forms to request money for travel (cash advance forms) as well as the follow-up reports on trips (expense vouchers) and helping to reserve the buses or vans needed for trips.
• Receptionist: The office manager is to act as the receptionist - answering telephone calls, greeting visitors, and answering questions concerning the department. He/She may delegate this responsibility to the student workers, but he/she is primarily responsible for this position.
• Budgets: The office manager is responsible for keeping budgets for each team (11 team departments) plus the cheerleaders, intramurals, Richard’s facilities, athletic training, sports information and athletic administration. This includes recording all expenditures such as purchase orders, expense vouchers, bookstore charges and food service charges.
• Athletic Awards : The office manager is responsible for maintaining the athletic award inventory. He/She must order the awards for the coaches (1st year plaques, jackets, blankets, etc.) yearly and make sure there is enough inventory for the 11 team departments. He/She must work with the trophy shop for the engraving and any special things the coaches need.             Â

Knowledge, Skills, and Abilities:

 Microsoft Office, computer skills, ability to work in a fast paced exciting and energetic environment

Work Environment/Physical Requirements of the Job: Â

This position is located within a general office environment. The candidate must have the ability to walk between buildings on campus, occasionally lift up to twenty pounds, and be able to work sitting down for long periods of time.

Reinhardt University is an Equal Opportunity Employer (EOE/M/V/H/V).Â

Reinhardt University is an equal opportunity institution. The University respects the essential dignity of all individuals and is committed to providing equal access to and support for education and employment opportunities. Reinhardt does not discriminate in any of its policies, programs, or activities on the basis of race, color, age, culture, national origin, socioeconomic status, veteran’s status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation, or any other basis protected by federal, state or local laws. All people involved in the operations of the University are prohibited from engaging in such discrimination. Direct inquiries regarding the equal opportunity and non-discrimination policy to: Director of Human Resources, Reinhardt University, 7300 Reinhardt Circle, Waleska, GA 30183, 770-720-9146.

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