Administrative Specialist

EXPIRED

Posting Details

Posting Details

Job

042213

Department Code

00000

Department

Athletics

Job Title

View Full Description

Posting Details

Posting Details

Job

042213

Department Code

00000

Department

Athletics

Job Title

Administrative Specialist

Location

Syracuse, NY

Pay Range

$19.65 - $26.35

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

S4

FLSA Status

Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Full-time

Campus

Syracuse, NY

Unionized Position Code

Not Applicable

Job Description

The Administrative Specialist provides administrative support to four Deputy Athletic Directors and maintains several business processes. The responsibilities require good judgement, confidentiality, and attention to detail. This position works collaboratively with all areas of the department and serves as the liaison with many broader University areas.

Education and Experience

Bachelor’s degree and five years of experience.

Skills and Knowledge

• Expertise in Microsoft Office – Excel, Word, Outlook, PowerPoint
• Outstanding written and oral communication skills.
• Understanding of contract language.
• Excellent organizational skills.

Ability to multi-task and meet deadlines.

• Outstanding discernment/judgment capabilities.

Responsibilities

• Assist Senior Deputy Athletic Director/Chief of Staff with Football sport operations. This includes oversight of seasonal charter manifests and guest travel approval, distribution of communications and general information for away games, serve as liaison with the car dealers for travel with team(s) and with the Dome Ticket Office for game tickets and parking, and assist with post-season travel to bowl games.
• Facilitate contract approval process for the Athletic Department and maintain a detailed log of all contract activity. Liaison between Athletics Staff and various contract approvers (Compliance, University Counsel, Risk Management, Comptroller, Information Technology Services, Purchasing). Request insurance certificates as necessary. Ensure all fully executed contracts are retained and organized per departmental and University requirements.
• Assist Senior Deputy Athletic Director/Chief of Staff with dedicated administrative support related to Olympic Sport oversight and University-wide Committees, Task Forces, etc. 

Perform general administrative responsibilities including but not limited to:

• Liaison with Sheraton University Hotel for football officiating crews’ accommodations.
• Assist with review of Athletic Department Conflict of Interest Survey and follow-up communications as required.
• Consolidate Trade Agreements and communicate to Disbursements for the annual creation and distribution of 1099s.
• Coordinate scheduling of Title IX meetings for the Title IX Office with coaching staffs and teams. Reserve meeting rooms, ensure proper technology is in the room, schedule IT assistance for the Title IX staff.
• Prepare and execute game guarantee agreements for all sports. Maintain a log of all related game dates. 

Perform general administrative responsibilities for all Deputy Athletic Directors including but not limited to: · 

• Maintain schedules and coordinate meetings 
• Complete credit card reconciliations 
• Filing, communications, travel arrangements, etc.
• Assist Senior Deputy Athletic Director/Chief of Staff with annual bus and air charter RFP process. Receive, review and consolidate all bids and serve as the primary liaison with potential charter vendors. Prepare and submit purchase requisitions and the required backup, in the appropriate timeframe to the Associate AD/CFO. 
• Other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link

https://www.sujobopps.com/postings/11...

Job Posting Date

08/31/2025

Application Deadline

Full Consideration By

Job Category

Staff

Message to Applicants

Applicant Documents

Required Documents 1. Resume/CV 2. Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first find out about this position?

   • sujobopps.com (Syracuse University Online Employment website)
   • Syracuse University HR Recruiter
   • Virtual Career Fair (via NYS Department of Labor)
   • SUNY EOC (Equal Opportunity Center)
   • Women’s Opportunity Center
   • Jubilee Homes
   • Syracuse Northeast Community Center
   • Interfaith Works
   • JobPlus
   • Syracuse.com
   • Chronicle of Higher Education
   • HigherEdJobs.com
   • HERC (HERC Higher Ed Recruitment Consortium)
   • InsideHigherEd.com
   • Indeed.com
   • DiverseEducation.com (Diverse Issues in Higher Education website)
   • LinkedIn Job Posting
   • Facebook
   • Job Fair
   • Search Firm
   • Referred by an SU Employee
   • Other

2. * If "other", please describe how you first found out about this position.

(Open Ended Question)

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