Application Review Specialist/Assistant Track Coach

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Application Review Specialist/Assistant Track Coach

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Application Review Specialist

View Full Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Application Review Specialist/Assistant Track Coach

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Application Review Specialist

Job Duties:

Application Review Specialist ( .76 FTE )

The Application Review Specialist will be responsible for the comprehensive review of undergraduate applications and will be expected to implement review procedures on a variety of application types (e.g. transfer, freshman, special non-degree, early college credit). This position will examine and determine residency, determine admissibility, and process accordingly to ensure admission guidelines are met. This position will work with the review team and the Assistant/Director of Admissions when necessary. In addition to the duties already listed, the Application Review Specialist will maintain admission records, generate admissions correspondence, and work with the admissions business processes. The Application Review Specialist must have the ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds. They must also possess the willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills.

Duties:

The following examples of duties and responsibilities illustrate the general range of tasks assigned to the position, but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

A.  Evaluation of Undergraduate Applications

Determine completeness of application. Work with Admissions team on outreach strategies. Evaluate admission applications for transfer, readmit, international and special students using ImageNow and PeopleSoft. Perform comprehensive review of applications based on admit type. Determine academic eligibility by reviewing all admission criteria—high school records, college transcripts, pre-college achievement tests, and student statements. Evaluate transfer credits for all US accredited college work. Determine which credits are transferrable and which courses can be equated to UW-Whitewater course numbers. Determine residency of students according to Wisconsin Statutes. Comprehensively review academic records to determine admission status/decisions. Apply UW-Whitewater policies when necessary. Finalize admission with notification, collection and re-evaluation of final transcripts when necessary. Maintain contact with Assistant Director/Director of Admissions on applications that require further evaluation. Process admission cancellations for students; this may be done in consultation with First Year Experience, Housing and Registrar’s Office.

B.  Maintain positive relations with university personnel

Notify appropriate administrative, academic, and service offices of newly admitted students for follow-up action. Provide quality information and assistance to Admissions Staff and student workers on day-to-day application processing, when needed. Maintain a strong knowledge of UW System Policies, the UW-Whitewater catalog as well as specific departmental requirements as they relate to student applicants. In collaboration with the Assistant Director, contact university personnel regarding changes in university policy, course content, titles and numbers evaluation of transfer credits, general studies, awarding of associate’s and/or bachelor’s degrees, curriculum, major and minor requirements, test credits, probationary status and the matriculation process. Obtain correct information from service offices (such a Residence Life, University Financial Services, Registrar, Housing, Financial Aid) to provide to prospective students.

C.  Provide accurate information and customer service to prospective students

Answer phone and inquiries from students, family members, high school and college personnel concerning admission criteria—including interpretation of university policies. Contact students of the incomplete status of their applications adding any information pertinent to their particular application status.

D.  Miscellaneous Duties

Maintain knowledge of computer capabilities. Work with Admission computer liaison to insure accurate reporting of admission data, which may include testing of data and analyzing the details of developed queries. Initiate daily and weekly queries in PeopleSoft. Maintain historical admission statistics and provide information upon request. Perform other duties as assigned by Assistant Director/Director of Admissions.

Assistant Coach – combined events, horizontal jumps (.24 FTE)

The Assistant Coach will assist the Head Coach of Track and Field in the planning, recruiting, coaching, developing, implementing, communication and administering of his/her program to achieve University and Department objectives. Goals and objectives are to be developed prior to the beginning of each season with the Head Coach.  The person in the role is expected to exhibit behavior that enhances the respect for the student-athletes, the athletics program, and the University.  The Assistant Coach is required to assist in the direction and control of the program in accordance with NCAA, WIAC, and University rules and regulations.  Violation of University, NCAA or Conference rules on the part of Athletic Department personnel may result in disciplinary action up to and including termination of employment.

Assistant Coach - Throws Job Duties

• Adhere to all rules and guidelines of the NCAA, WIAC and University.

• Assist head coach to plan and direct the development of student-athletes in relation to general and specific skills necessary for successful competition.

• Adhere to all athletic training measures for the safety and welfare of student-athletes.

• Assist with scheduling, conduct, and management of intercollegiate athletics contests.

• Assist with instructing student-athletes in the principles and rules of the sport, WIAC and University policies.

• Schedule, prepare, and supervise all team practices, travel and activities in the absence of the head coach.

• Attend staff meetings/professional development seminars, and assist with total program issues.

• Represent the head coach at WIAC and NCAA meetings in their absence.

• Assist head coach to ensure the safety, maintenance and preparation of the playing and practice areas for all student-athletes.

• Assist with recruitment and recommendation of student-athletes to the University.

• Complete recruiting logs on a monthly basis.

• Interact with admissions personnel in the recruitment policies and procedures for the University.

• Assist the head coach with fund raising projects needed to support program.  Assist the head coach with support and promotion of sport.

• Assist with the total program support through Athletic Department activities and events.

• Attend job-related clinics and conferences.

• Maintain current membership in professional organizations.

• Attend appropriate WIAC meetings in the absence of the head coach.

• Serve on department and university committees as needed.

• Serve as a resource to the community in areas of expertise.

• Assist the head coach with the development of outreach activities which support and enhance the athletics program, individual sports, and university. 

• Assume other duties as assigned by the Head Coach. 

Key Job Responsibilities:

• Reviews, evaluates, and responds to student applications according to established policies and procedures

• Conducts comprehensive application review and selection for assigned programs

Departments:

Admissions and Athletics

Compensation:

Well-qualified candidates can expect a combined starting annual salary of $46,224 commensurate with the candidate's education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

Assistant Coach:

• High school diploma

• 3 years of administration office work experience (Associate or Bachelor’s degree may substitute for years of experience).

Application Review Specialist:

• High school diploma

• 3 years of administration office work experience (Associate or Bachelor’s degree may substitute for years of experience)

• Knowledge and experience in the use of computer software applications (i.e. Microsoft Office Suite, email, etc.)

• Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously

Preferred Qualifications:

Assistant Coach:

• Earned Associate and/or Bachelor’s degree.

• Familiarity with student information systems, particularly PeopleSoft.

• Experience working with student transcripts/records, transfer credit evaluations or academic advising.

• Ability to exercise considerable independent judgment and exhibit exceptional attention to detail.

• Experience in providing effective customer service skills and the ability to provide accurate and efficient service to staff, students (both prospective and current), other campus personnel, the general public, and visitors to campus.

​

Application Review Specialist:

• Familiarity with student information systems, particularly PeopleSoft

• Experience working with student transcripts/records, transfer credit evaluations or academic advising

• Effective interpersonal skills and ability to establish positive interaction with students, staff and faculty

• Ability to exercise considerable independent judgment and exhibit exceptional attention to detail

• Experience in providing effective customer service skills and the ability to provide accurate and efficient service to staff, students (both prospective and current), other campus personnel, the general public, and visitors to campus

Combined Knowledge, Skills and Abilities:

• Ability to determine a variety of math computations (i.e. class rank, grade point average).

• Consistent and proven ability to recruit high-level student/athletes.

• Consistent and proven ability to coach and develop high-level student/athletes.

• Ability to consistently meet recruiting expectations established by the head coach.

• Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously.

• Knowledge and experience in the use of computer software applications (i.e. Microsoft Office Suite, email, etc.).

• Effective interpersonal skills and ability to establish positive interaction with students, staff and faculty.

• Ability to determine a variety of math computations (i.e. grade point average)

• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.

• Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills.

How to Apply:

Only complete application packages will be considered.  This includes online submission of the following documents:

• Cover Letter

• Resume

• Name and contact information for three  professional  references

Contact Information:

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

For questions regarding this position, please contact:

Melissa Walton

Waltonm@uww.edu 

262-472-1385

To Ensure Consideration:

Applications received by September 3rd, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.   

  

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.  

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu). 
 
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). 
 
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. 
 
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. 
 
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660. 

CONDITIONS OF APPOINTMENT** :**

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

EEO STATEMENT:

Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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