Assistant Director, Event Management & Championships

EXPIRED

Summary

The Assistant Director, Event Management & Championships contributes to the Internal Operations team in the areas of event management, football game, football gameday operations, the planning and execution of NCAA and conference championships, game and facility scheduling, game contracts, camps, and other duties as assigned. This position is charged with working independently as well as collaboratively on athletic events, projects, and initiatives throughout the Internal Operations department. This individual is responsible for communicating with executive staff members, coaches, cadet-athletes, visiting teams and officials, and other Army West Point Athletic Association Inc. (“AWPAA”) and United States Military Academy (“USMA”) constituents in a professional, personable, and highly respectful manner.

Scope of Impact

Acting as an extension of the Assistant Athletics Director, Event Management & Championships, this position has a high scope of impact. The employee must coordinate with coaches and various staff members from within the Army West Point Athletic Department (“AWPAD”) and USMA, coaches and staff from visiting teams as well as game officials and representatives from the applicable conference league office. In conjunction with the assigned sport administrator, this individual will serve as the on-site representative and event manager at athletic contests on behalf of the Assistant Athletic Director, Event Management & Championships. 

Level of Decision Making

The responsibilities outlined in this job description are integral to department success. All decisions associated with designated responsibilities, will be made in conjunction with the Assistant Athletics Director, Operations & Event Management and the Senior Associate Director, Internal Operations. 

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

Summary

The Assistant Director, Event Management & Championships contributes to the Internal Operations team in the areas of event management, football game, football gameday operations, the planning and execution of NCAA and conference championships, game and facility scheduling, game contracts, camps, and other duties as assigned. This position is charged with working independently as well as collaboratively on athletic events, projects, and initiatives throughout the Internal Operations department. This individual is responsible for communicating with executive staff members, coaches, cadet-athletes, visiting teams and officials, and other Army West Point Athletic Association Inc. (“AWPAA”) and United States Military Academy (“USMA”) constituents in a professional, personable, and highly respectful manner.

Scope of Impact

Acting as an extension of the Assistant Athletics Director, Event Management & Championships, this position has a high scope of impact. The employee must coordinate with coaches and various staff members from within the Army West Point Athletic Department (“AWPAD”) and USMA, coaches and staff from visiting teams as well as game officials and representatives from the applicable conference league office. In conjunction with the assigned sport administrator, this individual will serve as the on-site representative and event manager at athletic contests on behalf of the Assistant Athletic Director, Event Management & Championships. 

Level of Decision Making

The responsibilities outlined in this job description are integral to department success. All decisions associated with designated responsibilities, will be made in conjunction with the Assistant Athletics Director, Operations & Event Management and the Senior Associate Director, Internal Operations. 

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

50% Event Management & Game Operations 

• Serve as the primary event manager for assigned sports as designated by the Assistant Athletic Director, Event Management & Championships.
• Coordinate with visiting teams, game officials, facilities staff, event support staff, and other necessary personnel for assigned athletic events.
• Prepare and distribute game notes, visiting team information, officials’ information, operational timelines, and other event-related materials for assigned events.
• Coordinate event setup and breakdown, including signage, credentials, field/court setup, locker rooms, officials’ areas, hospitality, and other event-related needs.
• Collaborate with key internal and external constituents, including USMA and United States Army Garrison, who contribute to the operation of home intercollegiate athletic events.
• Serve as a liaison with athletic communications, marketing, ticketing, facilities and other support units for assigned events.
• Serve as the secondary event manager for events as required.
• Lead the preparation and management of the master sports calendar for the athletic department, including the execution of required game contracts.
• Assist with the assignment of game officials and the processing of related invoices and payments.
• Assist in the management and oversight of third-party contractors hired to support home competitions.
• Assist with post-event follow-up, including incident reporting, vendor feedback, invoices, and operational improvements.
• Assist in the planning and execution of neutral-site competitions, including, but not limited to, Army-Navy Football and Bowl Games.
• Assist in the planning and execution of outside user events (i.e., concerts, graduation, professional team visits).

25% Football Gameday Operations 

• Assist the Assistant Athletic Director, Event Management & Championships with football gameday operations, including, but not limited to, stadium operations, traffic, parking, shuttles, golf carts, signage and coordination with internal and external support units.
• Assist with the preparation and execution of football gameday timelines, staffing plans, operational checklists, and postgame follow-up.

15% Championship Planning & Execution

• Lead the planning and execution of NCAA and conference championships.
• Assist with championship manuals, bid materials, facility walkthroughs, staffing plans, parking plans, team packets, credentials, hospitality, signage, and NCAA/conference requirements.
• Coordinate with conference and NCAA representatives, participating teams, officials, and internal departments to support successful championship operations.
• Collaborate with key internal and external constituents, including USMA and United States Army Garrison, who contribute to the operation of championship events.

10% Other Duties as Assigned

• Assist in ongoing and future strategic initiatives in support of internal operations.
• Communicate with internal and external stakeholders to ensure the success of assigned initiatives.
• Other duties as assigned.

Supervisory Responsibilities

N/A

Work Conditions & Physical Requirements

• Perform duties in a fast-paced, ever-changing work environment.

• Must be able to remain in a stationary position for 50% of the time.

• Occasionally move equipment weighing up to 50 lbs. 

• Occasionally move about inside the office to access file cabinets, office machinery, etc. 

• Constantly operate a computer, printer, and phone. 

• Frequently communicates with Athletic Department employees, USMA staff and vendors. 

• Regularly work in outdoor weather conditions.

• Must be able to work nights, weekends, and holidays as needed.

Travel 

The position will be expected to regularly visit and work out of athletic facilities on campus. This position will occasionally require travel to neutral site competitions.

Required Qualifications

• Bachelor’s degree or equivalent combination of experience and education may substitute.
• 2 years of relevant work/ graduate program/ internship/ volunteer experience within an intercollegiate athletics department or professional team.
• Excellent organizational, written, and oral communication skills.
• Demonstrated project and event planning and execution experience.
• Able to build and maintain relationships.
• Demonstrated initiative, well-developed problem-solving skills. 
• Ability to assess, prioritize and execute an array of important tasks around shared priorities. 
• Advanced skills using a variety of Microsoft Office products.
• Demonstrate good judgment and ability to respond quickly and deal successfully under pressure in an open and public environment. 
• Commitment to compliance with campus, conference and NCAA rules and policies 
• Leads by example with high personal expectations, character, and appropriate advocacy for AWPAA’s interests.
• Able to work nights, weekends, and holidays with some travel. 

Preferred Qualifications

• Master’s degree or higher, or equivalent combination of education and experience may substitute. 
• Experience working in collegiate athletic event management and game operations.
• Experience in planning and executing league/conference championships.
• Experience working in athletics operations.
• Experience working in a university environment.

Additional Eligibility Requirements

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Pay

$62,400.00

About Us

USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to build, educate, train, and inspire the Corps of Cadets to be commissioned leaders of character committed to the Army Values and ready for a lifetime of service to the Army and Nation." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army Values through an extraordinary NCAA Division I athletic experience.

Equal Opportunity Employer

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law. 

Disclaimer Statement

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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