Assistant Director of Financial Affairs

Summary

Under direct supervision of Assistant Athletics Director for Internal Affairs, manages accounting system for all Athletic Foundation accounts. Manages the accounting transactions pertaining to business travel. Is responsible for analyzing monthly reports, preparing appropriate reconciliations and distribution of financial information.

Essential Functions

• Coordinate, maintain, process all department human resources activities – assist in coordinating job searches; maintain personnel files; type and issue administrative contracts, addendums, non-renewals, hire forms, resignations; and serve as department liaison with Human Resources staff
• Manage Athletic Foundation accounts which includes expense/transfer disbursements and record management for all 18 athletic sport enhancement accounts, special events, Stadium Club, Stadium Suites, Intercollegiate Advancement, Scholarships, etc. Analyze account transactions and make appropriate recommendations for expenses. Prepare and distribute monthly reports to staff in addition to providing account explanation, analysis and forecasting
• Manage all business travel related expenses for entire coaching staff and administrators. This includes preparing disbursements per department and University policies and reconciling trip receipts. Assists with Compliance Officer to assure official recruiting visits are approved according to NCAA rules and financial policies.
• Manages BGSU purchase card expenses for entire staff, analyzing all expenses to assure proper account charts.
• Settle all advances and process through the main Accounts Payable Office as required
• Responsible for depositing all funds into the appropriate Foundation accounts for the purpose of fund raising, banquets, rentals, etc. Complete income statements or profit/loss statements for special events.
• Develop and coordinate all invoicing of corporate sponsors, program/radio advertising, Stadium Club, Stadium Suites, and all other special event billing as necessary Reconciles monthly reports.
• Department liaison with Payroll Office to maintain, approve and sign-off on all student employee time cards via Kronos.
• In conjunction with the Associate AD of Internal Affairs, oversee areas pertaining to athletic department business matters including creation and revision of financial policy and procedures. Reconciliation of department accounts, budget development, and analysis.
• Monitor department’s internal university charges through various Bursar Office accounts and process Foundation payments accordingly
• Oversee and monitor all office supplies and equipment purchases for the department, plus reporting needed machinery repairs when needed through Falcon Purchase.

Summary

Under direct supervision of Assistant Athletics Director for Internal Affairs, manages accounting system for all Athletic Foundation accounts. Manages the accounting transactions pertaining to business travel. Is responsible for analyzing monthly reports, preparing appropriate reconciliations and distribution of financial information.

Essential Functions

• Coordinate, maintain, process all department human resources activities – assist in coordinating job searches; maintain personnel files; type and issue administrative contracts, addendums, non-renewals, hire forms, resignations; and serve as department liaison with Human Resources staff
• Manage Athletic Foundation accounts which includes expense/transfer disbursements and record management for all 18 athletic sport enhancement accounts, special events, Stadium Club, Stadium Suites, Intercollegiate Advancement, Scholarships, etc. Analyze account transactions and make appropriate recommendations for expenses. Prepare and distribute monthly reports to staff in addition to providing account explanation, analysis and forecasting
• Manage all business travel related expenses for entire coaching staff and administrators. This includes preparing disbursements per department and University policies and reconciling trip receipts. Assists with Compliance Officer to assure official recruiting visits are approved according to NCAA rules and financial policies.
• Manages BGSU purchase card expenses for entire staff, analyzing all expenses to assure proper account charts.
• Settle all advances and process through the main Accounts Payable Office as required
• Responsible for depositing all funds into the appropriate Foundation accounts for the purpose of fund raising, banquets, rentals, etc. Complete income statements or profit/loss statements for special events.
• Develop and coordinate all invoicing of corporate sponsors, program/radio advertising, Stadium Club, Stadium Suites, and all other special event billing as necessary Reconciles monthly reports.
• Department liaison with Payroll Office to maintain, approve and sign-off on all student employee time cards via Kronos.
• In conjunction with the Associate AD of Internal Affairs, oversee areas pertaining to athletic department business matters including creation and revision of financial policy and procedures. Reconciliation of department accounts, budget development, and analysis.
• Monitor department’s internal university charges through various Bursar Office accounts and process Foundation payments accordingly
• Oversee and monitor all office supplies and equipment purchases for the department, plus reporting needed machinery repairs when needed through Falcon Purchase.

Minimum Qualifications

The following Degree is required:

• Bachelor's Degree. Degree must be conferred at time of application

The following Experience is required:

• 1 year Business Management

Additional Information

Knowledge, Skills, Abilities

• Knowledge of basic financial management, accounting skills, posting, record keeping, and business systems.
• Computer knowledge in word processing skills, spreadsheets and financial management systems.
• Good verbal and written communication skills with staff, university community and outside vendors.
• Working knowledge of NCAA rules/regulations pertaining to student-athlete recruitment.

Required Documents to Upload to Application: Cover Letter and Resume

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by October 3, 2025.

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

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