Associate Athletic Director: Development & Fundraising

EXPIRED

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Job Title: Associate Athletic Director, Development and Fundraising
Department: Athletics
Reports To: Vice President of Athletics

FLSA Status: Salary, Exempt

Job Summary:
The Associate Athletic Director for Development and Fundraising will be responsible for driving
fundraising efforts, managing athletic facilities, leading special projects, and mentoring young coaches.
This position offers a unique opportunity to make a direct impact on the growth and success of the
university’s athletic programs.

Key Responsibilities

Fundraising and Development:

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[Document title]

Job Title: Associate Athletic Director, Development and Fundraising
Department: Athletics
Reports To: Vice President of Athletics

FLSA Status: Salary, Exempt

Job Summary:
The Associate Athletic Director for Development and Fundraising will be responsible for driving
fundraising efforts, managing athletic facilities, leading special projects, and mentoring young coaches.
This position offers a unique opportunity to make a direct impact on the growth and success of the
university’s athletic programs.

Key Responsibilities

Fundraising and Development:

 Develop and implement fundraising strategies to increase financial support for Union

Commonwealth University’s NAIA athletic programs, ensuring alignment with institutional
goals.

 Cultivate and maintain relationships with donors, alumni, sponsors, and local businesses to secure

financial support for athletics programs and student-athletes.

 Contributes to the campus community that encourages knowledge of, respect for, and

development of skills to engage with those of other cultures or backgrounds.

 Organize and coordinate fundraising campaigns, events, and initiatives such as donor drives,

charity events, and athletics booster clubs.

 Partner with the Vice President and development team to set fundraising priorities and ensure

transparent and effective tracking of donations.

 Assist with major gift solicitations, donor stewardship, and recognition efforts to foster a culture

of giving.

 Develop and distribute communications such as newsletters, fundraising appeals, and stewardship

reports to keep stakeholders informed and engaged.

 Track and report on fundraising progress, ensuring timely acknowledgment and recognition of

donations while managing donor relationships effectively.

 Meet with coaching staffs and implement fundraising strategies for individual teams inside the

athletic department.

Budget and Financial Management:

 Assist in the development and management of the athletics department's annual operating budget,

ensuring financial resources are allocated effectively.

 Monitor, track, and report on expenditures across the athletics program, ensuring compliance with

budgetary goals.

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 Prepare financial reports for department leadership and provide insights into cost-saving

opportunities and areas for improvement.

 Support the Vice President in developing long-term financial strategies to support program

growth and sustainability.

 Ensure compliance with all financial policies and procedures, as well as NAIA regulations,

related to budgeting and financial management.

Facility and Operations Management:

 Oversee the daily operations, maintenance, and scheduling of athletic facilities, ensuring they are

safe, clean, and ready for use by teams, coaches, and student-athletes.

 Work with facility management and maintenance teams to ensure the quality of athletic venues

meets the standards required for competition and practice.

 Assist in planning for any facility upgrades, renovations, or capital projects as part of the long-

term vision for athletics.

 Ensure compliance with health, safety, and environmental standards in all athletic facilities.

 Assist VP with development and implementation of a central summer camp schedule.

 Coordinate within athletic department assistance for setting up travel with hotels, restaurants and

transportation companies.

Project Management:

 Lead and manage special projects for the athletics department, including capital improvement

projects, new program development, and strategic initiatives.

 Develop project plans with timelines, budgets, ensuring that all projects are completed on time

and within budget.

 Collaborate with various university departments, including facilities, athletics, and

administration, to ensure project goals are met.

 Monitor project progress, troubleshoot any issues or delays, and provide regular updates to senior

leadership.

 Ensure compliance with all relevant regulations, safety standards, and university policies during

the execution of projects.

Mentorship of Young Coaches:

 Mentor young or developing coaches, providing guidance on coaching strategies, player

development, and effective leadership techniques.

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 Develop and implement coaching development programs to enhance the skills and careers of

young coaches within the department.

 Foster a positive, supportive coaching culture, promoting collaboration, personal growth, and

player-centered coaching practices.

Qualifications:

 Master’s degree in Sports Management, Business Administration, or related field.

 A minimum of 3-5 years of experience in athletics administration, fundraising, budget
management, or facilities management, preferably in a collegiate or NAIA setting.

 Proven success in fundraising and developing donor relationships.

 Strong knowledge of budget management, financial reporting, and budget forecasting.

 Excellent organizational, time-management, and multitasking abilities.

 Familiarity with managing athletic facilities and coordinating game-day operations.

 Exceptional communication skills with the ability to work well with students, staff, alumni, and

external partners.

 Ability to work evenings and weekends based on athletic schedules.

Preferred Qualifications:

 Knowledge of NAIA, ACA, and MSC rules and regulations, especially regarding budgeting,

compliance, and game management.

 Experience using fundraising software.

Minimum Requirements:

 Master’s Degree
 Minimum three years of experience in athletic administration
 Valid driver’s license.

Additional Requirements:

 Criminal Background Check

Typical Working Conditions and Unique Physical Requirements:

 Work is typically performed in an interior office

 Work is required frequently during weekend and evening work and requires overnight and out-of-

town travel.

 Noise levels is generally quiet to moderate

 Regularly required to speak and hear

 Frequently required to stand, walk, and sit for extended periods of time over various terrains

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 Occasionally required to reach with hands and arms, bend, stoop, kneel, or crouch

 Recurrent climbing of interior and exterior stairs

 Vision capability required but not limited to distance, peripheral and low light

 May be required to lift or carry items weighing up to 25lbs


Job responsibilities include driving on university business for your department whether the
frequency is daily, weekly, monthly, or occasionally.

The statements in this description are intended to describe the general nature and level of work being
performed by individuals assigned to this classification. Examples of duties or responsibilities are not to
be construed as an exhaustive list describing the duties or responsibilities required of personnel so
classified. These examples are also not to be interpreted as limiting the appointing authority’s ability to
append or otherwise alter the duties and responsibilities of the position. The use of an individual
expression or illustrations to duties or responsibilities shall not be regarded, as excluding assignment of
others not mentioned which are of similar kind or quality.

Union Commonwealth University does not discriminate on the basis of race, color, religion, national
origin, sex, age, disability, sexual orientation, gender identity, ancestry or veteran status. Reasonable
accommodations are provided upon request.

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