Athletic Facilities Coordinator - Betzler Complex

EXPIRED

• Classification : Non-Exempt, Full-Time, 12-Month
• Department/Division : Facilities / Business Affairs
• Typical Shift : M-F 10am – 7pm
• Reports To : Facilities Manager

Job Function

This position is responsible for overseeing the maintenance and upkeep of the athletic facilities, sports fields, and surrounding exterior property of the Betzler Athletic Complex. The incumbent will provide daily oversight for all internal and external Grounds & Maintenance functions that are required to maintain a safe, welcoming and attractive physical environment. Help with event coordination and preparation for games, practices, and other scheduled events.

Essential Elements

• Helps oversee event coordination and game day preparations. Manage key areas like safety compliance, field maintenance, and event readiness to ensure compliance with NCAA standards and industry best practices.
• Maintains meticulous attention to detail with a special focus on delivering a safe, clean, and welcoming game day environment that positively impacts the experience of our student athletes, coaches, trainers, fans and other guests of the College.
• Assist with Game Day operations working collaboratively with the coaching staff, Athletic Director, sports information staff, athletic trainer, and Campus Safety & Security to ensure a safe, positive, and professional experience for all student athletes and guests. This may include conference and NCAA Championships.
• Ensures the completion of assigned tasks in accordance with established schedules and quality control guidelines. Delegates, assigns and prioritizes work activities as needed.

• Classification : Non-Exempt, Full-Time, 12-Month
• Department/Division : Facilities / Business Affairs
• Typical Shift : M-F 10am – 7pm
• Reports To : Facilities Manager

Job Function

This position is responsible for overseeing the maintenance and upkeep of the athletic facilities, sports fields, and surrounding exterior property of the Betzler Athletic Complex. The incumbent will provide daily oversight for all internal and external Grounds & Maintenance functions that are required to maintain a safe, welcoming and attractive physical environment. Help with event coordination and preparation for games, practices, and other scheduled events.

Essential Elements

• Helps oversee event coordination and game day preparations. Manage key areas like safety compliance, field maintenance, and event readiness to ensure compliance with NCAA standards and industry best practices.
• Maintains meticulous attention to detail with a special focus on delivering a safe, clean, and welcoming game day environment that positively impacts the experience of our student athletes, coaches, trainers, fans and other guests of the College.
• Assist with Game Day operations working collaboratively with the coaching staff, Athletic Director, sports information staff, athletic trainer, and Campus Safety & Security to ensure a safe, positive, and professional experience for all student athletes and guests. This may include conference and NCAA Championships.
• Ensures the completion of assigned tasks in accordance with established schedules and quality control guidelines. Delegates, assigns and prioritizes work activities as needed.
• Inspect building facilities, storage areas, hallways, and fixtures and event set-ups as needed to assure areas are well maintained, organized, clean, and in good working order.
• Oversee all facility set-ups, transitions, and take down for various sports. Sets up and moves mobile bleachers, stands, and various sport equipment for both indoor and outdoor events as required.
• Support Chartwell’s conference and event team by serving as their primary point of contact for external groups using the Betzler facility. Attends Chartwells Conference & Events planning and organizing meetings in support of special events, various post-season playoff events, external facility rentals, etc.
• Monitors and reviews daily schedule for practices, games, and other special events to ensure playing fields are prepared and ready to support each event. Help address any scheduling conflicts that may arise.
• Serves as primary point of contact maintaining constant communication, and develops positive relationships with the athletic director, assistant athletic director, coaches, assistant coaches and training staff to provide necessary preparation and support for all events taking place at Betzler fields.
• Monitors all sports schedules related to Betzler fields and provides coverage for all events requiring coverage.
• Develops and maintains standard operating procedures to improve accountability, efficiency, service quality, and safety.
• Manages daily operational procedures for McCarthy stadium maintenance and logistics.
• Maintains all athletic natural grass and artificial turf playing fields throughout the year.
• Scoreboards/Sound systems – checking they are working properly. Liaison with companies or IITS to troubleshoot.
• Maintains and protects physical stadium assets, bleachers, fencing etc. to ensure safe and optimal condition for use.
• Follows all safety protocols associated with the facilities, equipment, and event operations. This includes ensuring the safety of student-athletes and staff in all athletic venues.
• Assist with overseeing communication of daily bus transportation schedules with Coaches and Athletic Staff
• Work with the sports information and marketing staff on athletic complex branding and installation and maintenance of marketing material.
• Coordinates with the grounds manager for scheduling and performing such tasks as; Aerating, seeding, watering, fertilizing, spraying herbicides and pesticides.
• Maintains routine preventative maintenance schedule for all grounds and landscaping machines and equipment
• Night and weekend work is required when necessary.
• Performing snow removal duties at both Betzler fields and Campus.
• On occasion, may transport student athletes to and from Betzler Complex for practices and games.
• Supervises work study students.
• Position is classified as “Essential Personnel”.

Required Skills, Training, and Experience

• Valid Pesticide Applicator License & Training
• Ability to multitask and prioritize while maintaining high level of customer service is essential.
• Ability to work under limited supervision and to interact with all levels of staff.
• Responsibility meeting deadlines, managing a diverse range of tasks, and resolving issues quickly and effectively.
• Demonstrated organizational skills, including the ability to plan, establish priorities, and successfully manage multiple priority projects. Ability to exercise independent judgment and initiative to manage multiple tasks and deadlines.
• Demonstrated ability to develop and maintain positive interpersonal relationships with coworkers and customers visiting the Betzler athletic complex. Excellent interpersonal and communication skills
• Knowledge of grounds techniques and standard grounds operating procedures
• Ability to operate grounds equipment and instruct staff on proper use and care of such equipment
• Ability to work independently and in a team environment
• Ability to develop and maintain professional, trusting, positive work relationships with supervisors, staff, faculty, coaches, students, external vendors and other customers
• Requires valid CDL driver’s license with Air brake endorsement
• 3 to 5 years’ experience in a grounds service position
• 2-year associates degree preferred.
• Ability to work long and irregular hours that may vary due to functions and may include day, evening, weekends, and holidays.
• Preferred experience in athletic venue set up and operation

Physical Conditions

• Ability to lift 50 to 75 pounds on a regular basis.
• Ability to sit, stand, walk and climb steps for long periods of time.
• Ability to bend, twist, stoop, reach, stretch and work from ladder.
• Ability to work outdoors during inclement weather conditions which include extreme temperatures, high winds and other harsh climate conditions.
• Occasionally exposed to risk of working near moving mechanical parts operating various landscape machines.
• Safe handling, storage and application of pesticides requiring the use of appropriate personal protective equipment.
• Noise level in the work environment can be loud working around landscape machines and equipment, chain saws, fleet vehicles, etc. Hearing protection is provided and required at times.
• Prolonged periods of sitting and driving buses, shuttles, and vans to transport students to and from sports events. Some travel off campus, evenings and weekends are required throughout the year.
• 7 x 24 emergency on-call accessibility as an essential services position.

Submit your materials to careers@kings.edu.

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