Job Description

Payroll Title: ADMIN OFCR 2 CX Department: TEMPORARY EMPLOYMENT SERVICES Hiring Pay Scale $33.00 - $37.17 / hour Worksite: Campus Appointment Type: Temp Appointment Percent: 100% Union: CX Contract Total Openings: 1

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Job Description

Payroll Title: ADMIN OFCR 2 CX Department: TEMPORARY EMPLOYMENT SERVICES Hiring Pay Scale $33.00 - $37.17 / hour Worksite: Campus Appointment Type: Temp Appointment Percent: 100% Union: CX Contract Total Openings: 1 Work Schedule: Variable, 8 hrs/day, Mon - Fri with occasional variation

#TP133619 Athletics Fiscal Specialist

Filing Deadline: Thu 12/19/2024

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UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

ASSIGNMENT DETAILS

UC San Diego is hiring a temporary Athletics Fiscal Specialist to support campus operations.

Duration: This role is anticipated to last 3 months.

Compensation: $33.00 - $37.17 / hour. Eligible for paid holidays and vacation/sick leave. Full-medical insurance also available.

Work Schedule: 8:00am - 4:30pm Mon to Fri, Hybrid schedule with 3 days on-site and 2 days remote with occasional variation

Location: 100% on-site on campus in La Jolla.

DESCRIPTION

With direction from the Senior Financial Analyst, this position is involved in various athletic business functions. Provides high-level administrative support to Intercollegiate Athletics and administers/coordinates a wide variety of moderately complex projects. Purchasing: Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. Advise coaching and administrative staff regarding purchasing, including the use of purchase orders, Purchasing Cards, reimbursements, researching vendors and past-due invoices, or the use of campus service providers. Determine the correct and most efficient method of payment to vendors. Fiscal: Reconciles assigned general ledgers and sub-ledgers and works closely with the Sr. Financial Analyst to address and correct any inaccuracies. Conduct monthly ledger reconciliation to ensure compliance with audit requirements, including documentation for deposits to Cashier, procurement transactions, recharges, travel reconciliations, Purchasing Cards, and payroll. Review and reconciliation of clearing accounts for change funds, returned checks, credit card charges, and bank wires. Develops and maintains budgets. Support management on issues and special projects which may be novel and confidential in nature and require the coordination of a number of different administrative and athletic programs, processes and policies. Assist in identifying, implementing, planning, training, and optimizing usability of new technology for business office staff, interns and student assistants. Provide cross-training to other Business Office staff to ensure sufficient backup knowledge is available for routine business processes. The incumbent will follow the athletic philosophy consistent with that of the UC San Diego Athletic Department and NCAA, and a commitment to diversity in all of its forms. The incumbent is required to work independently, show initiative, and use creativity to research and/or suggest alternative solutions to problems that are unique to an athletic program.

QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.

• Proven experience processing financial transactions in the areas of purchasing, expense reimbursements, invoice payments, and travel.

• Ability to prepare budget projections, analyze expenditure trends, and make recommendations for cost savings.

• Ability to set up and accurately maintain data files for fast and easy access and retrieval.

• Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, using a high degree of confidence, initiative, tact, diplomacy, flexibility, patience and discretion in dealing with a diverse population of students, parents, staff, supporters, campus administrators, faculty and the general public.

• Working knowledge of common organization-specific and other computer application programs. Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

• Demonstrated ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention to detail with high level of confidentiality and professionalism.

• Analytical skills to recognize trends, potential problems, alternatives solutions, implement solutions and follow-through to ensure effective change.

• Ability to establish a strong network of campus contacts to build knowledge about the job and to secure support for program needs.

• Experience in fiscal administration and fund management to track multiple funding sources including student fees, income, gift, and endowment funds.

• Preferred knowledge of UC San Diego account structures, approval hierarchies, fiscal close procedures, overdraft reporting, SAS112, cash handling requirements, and internal controls documentation.

• Demonstrated knowledge and experience with UCSD online systems: Oracle, Concur, UC Path, CAMS, Arbiter.

SPECIAL CONDITIONS

• This position requires flexibility to adjust work schedule to accommodate workload and deadlines.

• Background check required

This position is a mandated reporter of known or suspected child abuse or neglect, according to the California law, Child Abuse and Neglect Reporting Act (CANRA). This position is a campus security authority (CSA) for the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which is a federal law requiring disclosure of information about crimes on and around campus.

Pay Transparency Act

Annual Full Pay Range: $66,252 - $102,416 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $31.73 - $49.05

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

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