Business Office Coordinator

EXPIRED

Posting Details

Posting Summary

Logo

Posting Number

STA00841PO25

Job Family

Business Operations

Job Function

Business Operations

View Full Description

Posting Details

Posting Summary

Logo

Posting Number

STA00841PO25

Job Family

Business Operations

Job Function

Business Operations

USC Market Title

Business Coordinator

Link to USC Market Title

https://uscjobs.sc.edu/titles/132262

Job Level

P0 - Professional

Business Title (Internal Title)

Business Office Coordinator

Campus

Columbia

Work County

Richland

College/Division

Athletics

Department

ATH Department of Athletics

State Pay Band

5

Approved Starting Salary

45,133

Advertised Salary Range

$45,133 - salary commensurate with experience

Location of Vacancy

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

• Typically Monday through Friday, 8:30am – 5:00pm.
• Willing to work a flexible schedule to meet the needs of the department.

Basis

12 months

Job Search Category

Other Professional

About USC

| About University of South Carolina |
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. |

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

| Advertised Job Summary |
The Business Office Coordinator is responsible for supporting Business Office functions for the entire Athletics Business Office. Reporting to the Athletics Chief Financial Officer (CFO), plans, coordinates and performs complex business and administrative activities associated with the fiscal management of the Athletics Department, budget exceeding $200 million. Will handle various business office administrative tasks as assigned to include managing office supplies, printing requests, inventory control, bulk mail accounts, UPS/Fedex online system, purchasing and accounts payable functions within the athletics department. Receives and directs visitors, staff, and students with general information within the department. Assists the CFO in managing plane operations, legal correspondence, meetings, and other tasks as assigned. | | Job Related Minimum Required Education and Experience |
- Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

| | Required Certification, Licensure/Other Credentials | | | Preferred Qualifications |
- Bachelor’s degree in accounting or finance preferred. - Some knowledge of university financial practices/procedures is ideal.

| | Knowledge/Skills/Abilities |
- Excellent organizational and accounting skills with the ability to effectively manage time, prioritize multiple tasks, and coordinate a variety of business and administrative functions. - Ability to analyze and interpret complex data and reports. - Excellent verbal and written communication skills. - Knowledge of University policies, procedures, and financial systems preferred. - Knowledge and experience using Microsoft Office Suite and Adobe Acrobat. - Attention to detail and the ability to maintain confidential information. - Ability to establish positive working relationships with coaches, staff, and other University personnel.

|

Job Duties

| Job Duty |
Coordinate, track, and manage departmental printing requests and office supply procurement by obtaining price quotes/comparisons as required by University and State regulations; preparing purchase requisitions/ blanket purchase orders, direct payment request, and using the University purchasing card where appropriate; and obtaining appropriate department approvals/signatures for purchases and payments.

| | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
Coordinate and manage shipping accounts (UPS/FEDEX), business reply and bulk mail, as well as oversee the UPS online system. Compare rates and manage costs. Oversee UPS online system for departmental employees. Process payments for the department in a timely and efficient manner.

| | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
Assist, support, and serve as backup for other departmental employees in the areas of accounts payable, employee travel and reimbursements, procurement of goods and services as needed. Create and maintain accurate vendor files (1,100+ vendors). Enter payment requests into the University’s financial system (PeopleSoft). Reconcile vendor statements and accounts for payment. Greet and direct visitors of the business office. Organize and Schedule Meetings

| | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Coordinate and maintain inventory asset records for all departmental inventory in accordance with State, University, and athletics department policies and procedures by organizing and planning an annual physical verification of all departmental inventory over $5,000; working with all athletics sports and departments to verify, maintain, and update inventory records in the University’s asset management system (PeopleSoft) in a timely and efficient manner; and updating inventory records perpetually for additions and deletions in a timely manner.

| | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Maintain and support flight-related scheduling and billing functions for three Athletic Department Aircrafts. Maintain flight requests and approvals. Process payments for flight operations and pilot liaison to the CFO. Maintain calendars to include the flight calendars and usage logs and billing allocations Report travel by University administration to audit for review.

| | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Coordinate contracts for the athletics department in collaboration with the CFO, Deputy Athletics Director and relevant staff. Serve as point of contact for routing of athletics-related contracts, ensuring adherence to university guidelines and timeline. Track contract approvals and maintain organized contract files in ALS folder & ContractSafe. Collaborate with University legal and Office of General Counsel as needed. Assist with Freedom of Information requests

| | Essential Function | Yes | | Percentage of Time | 15 |

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

| Safety Sensitive or Security Sensitive | No | | Hazardous weather category | Non-Essential |

Posting Detail Information

| Number of Vacancies | 1 | | Desired Start Date | | | Job Open Date | 10/16/2025 | | Job Close Date | 11/30/2025 | | Open Until Filled | No | | Special Instructions to Applicant |
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by November 30, 2025.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Clickhere to learn more about why you should work at USC.

| | Quicklink for Posting | https://uscjobs.sc.edu/postings/196383 | | EEO Statement |
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least a bachelor's degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
   • Yes
   • No

Applicant Documents

Required Documents 1. Resume 2. List of References and Contact Information

Optional Documents 1. Cover Letter

Apply Now

View Less Description