Business Operations Coordinator (Athletics)

EXPIRED

Salary/Position Classification

• $45,000 - $50,132 Annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

The purpose of the Business Operations Coordinator position in the Department of Athletics is to provide core business operations functions for the UND Athletic Department and the Ray Richards Golf Course. The services provided will include accounts payable duties, audit & reallocations for all UND purchasing credit card reports and scanning reports to Payment and Procurement Services, Team Travel Report audits and reconciliations, prepare department deposits, assist with maintenance of department spreadsheets/budgets, and other financial administrative duties. Must have commitment to compliance with all NCAA rules and regulations. Must provide support and encouragement and ensure the safety and well-being of the student-athletes.

Duties & Responsibilities

• ACCOUNTS PAYABLE DUTIES - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):

Salary/Position Classification

• $45,000 - $50,132 Annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

The purpose of the Business Operations Coordinator position in the Department of Athletics is to provide core business operations functions for the UND Athletic Department and the Ray Richards Golf Course. The services provided will include accounts payable duties, audit & reallocations for all UND purchasing credit card reports and scanning reports to Payment and Procurement Services, Team Travel Report audits and reconciliations, prepare department deposits, assist with maintenance of department spreadsheets/budgets, and other financial administrative duties. Must have commitment to compliance with all NCAA rules and regulations. Must provide support and encouragement and ensure the safety and well-being of the student-athletes.

Duties & Responsibilities

• ACCOUNTS PAYABLE DUTIES - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):

  • Maintain the highest level of accuracy, consistency, efficiency, and quality control, prepare vouchers, journal entries, and other financial related paperwork for the Department of Athletics & Ray Richards Golf Course.
  • Review purchasing credit card statements to monitor compliance against NDUS purchasing card policies, including prompt reallocation of all transactions as necessary.
  • Responsible for timely completion of all department JPMorgan statements.
  • Review and approve all department Travel and Expense (T&E) reports.
  • Enter all payables on UND Marketplace/Jaggaer System, including verification & approval of payables.
  • Advise internal, external, and new users on all UND Procurement & Payment Services policies & procedures.
  • Responsible for procurement processes when assigned including, but not limited to: *Agreements to General Council for review *Non-standard software and services form *Alternate procurement request form *Purchase requisition *Purchase order
  • Assist in preparation of University of North Dakota Alumni Association & Foundation (UNDAAF) invoices.
  • Build positive working relationships with campus departments by being knowledgeable of all applicable policies and procedures for procurement and payment transactions. Responsible for communicating policies/procedures to department while supporting department’s responsibility in the payment process.
  • Process transactions in compliance with UND policies and procedures.
  • Retain documentation in accordance with UND records retention policies

• TEAM TRIP REPORTS - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):

  • Audit team trip reports for all sports to ensure completeness and contact coaches/staff & vendors with correcting any discrepancies.
  • Anticipate & prepare all cash advances for future trips & official visits in a timely fashion.
  • Deposit advance cash in adherence with UND Department policies.
  • Upload all completed reports to applicable department drive upon department approval.
  • Audit team trip credit card reports and maintain monthly spreadsheet.
  • Communicate daily with coaches & staff members for any issues that may arise.

• ASSIST IN MAINTENANCE OF DEPARTMENT SPREADSHEETS/BUDGETS & PREPARE DEPOSITS - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):

  • Assist in reconciliation of all monthly department transactions and initiate journal entries for any corrective actions.
  • Assist Sr. Assistant AD for Business Operations and Sr. Associate AD/CFO with budget issues.
  • Assist Director of Student-Athlete & Sports Medicine Insurance Services with any data entry services.
  • Assist General Manager of Ray Richards Golf Course with any data entry services.
  • Assist in preparation of deposits for athletics department funds, alumni funds, camp funds, sports funds, and Ray Richards Golf Course funds.
  • Review deposits and verify with financial reports.
  • Follow all NDUS cash handling policies.

• FINANCIAL ADMINISTRATION & OTHER DUTIES - Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):

  • Act as reference and resource on UND Procurement & Payment Services policies and procedures.
  • Coordinate and lead training sessions for coaches and staff on policies and procedures, when applicable.
  • Study & learn UND Human Resources hiring policies to serve as a backup for temporary & student hiring, when assigned.
  • Other duties as assigned by Sr. Assistant AD for Business Operations and Sr. Associate AD/CFO.

Required Competencies

• Excellent customer service skills.
• Strong attention to detail.
• Strong interpersonal, verbal and written communication skills including active listening and critical thinking.
• Requires the ability to work effectively under pressure, manage multiple projects simultaneously, and meet established goals and objectives.
• Experience successfully contributing to and working in a team environment.
• Ability to take initiative and be self-directed.
• Ability to maintain confidentiality with sensitive information.

Minimum Requirements

• Associate’s degree in Business, Accounting, or related field.
• Two (2) years work experience in a financial or business support role.
• Proficiency with computers and use of Microsoft Excel, Word, and Outlook.
• Successful completion of criminal history background check (CHBC).
• Valid Driver’s License.

In compliance with federal law, all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience in processing, reconciling and reporting financial transactions.
• Experience with PeopleSoft Finance, HRMS modules, and/or Jaggaer/Marketplace or similar accounts payable system.
• Experience working in a collegiate athletic department at the NCAA level.
• Experience with UND policies and procedures.
• Bachelor’s Degree.

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