Deputy Athletic Director

EXPIRED

The Deputy Athletic Director is responsible for overseeing both the internal and external

operations of the Aquinas College Athletic Department. This role provides leadership and

strategic direction for compliance, eligibility, human resources, business operations, revenue

generation, fundraising, marketing, communications, game operations, and facility management.

The position works closely with the senior leadership team, campus partners, and external

stakeholders to ensure the advancement of the athletic department.

Responsibilities/Duties/Tasks/Essential Functions

 Operations and Human Resources

○ Manage game operations for various athletic contests.

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The Deputy Athletic Director is responsible for overseeing both the internal and external

operations of the Aquinas College Athletic Department. This role provides leadership and

strategic direction for compliance, eligibility, human resources, business operations, revenue

generation, fundraising, marketing, communications, game operations, and facility management.

The position works closely with the senior leadership team, campus partners, and external

stakeholders to ensure the advancement of the athletic department.

Responsibilities/Duties/Tasks/Essential Functions

 Operations and Human Resources

○ Manage game operations for various athletic contests.

○ Coordinates facility rentals both internally and externally. Additionally, maintain

the scheduling for all internal bookings, including but not limited to: Practices,

games, classes, RSO’s and intramurals.

○ Manages athletic department contracts (game, facility, software/applications,

vendors, leases etc.)

○ Project management with various projects (facility, game/event operations,

championships, etc.)

○ Work with athletic director to oversee (or act as) Championship Director for

NAIA postseason championships

○ Liaises with the Physical Plant, Housekeeping, Events & Conferencing, Campus

Safety, ITS, Business Office, Advancement, Creative Dining, Student Life, and

Grounds space utilization and beautification

Budgeting

○ Leads all athletic business office policies and procedures and ensures compliance

with college business office policies and procedures including but not limited to:

Credit cards, invoices, check requests, travel reimbursements, deposits, and cash

advances.

○ Assists in the development and management of the budget and revenue for the

athletic facilities, including but not limited to staffing, equipment, and supplies.

○ Assists the Athletic Director with data collection and financial projects.

Compliance

○ Leads meetings, education, and training sessions regarding HR policies and

procedures, eligibility, coaching, and recruiting.

○ Communicates conference information to all coaches, serves on committees and

has direct communication with the conference commissioner.

○ Completes eligibility certification for every team within their respective

affiliations. 

○ Provides compliance program support and develops

recommendations/conclusions for matters concerning student-athlete recruiting,

rules education, and eligibility.

○ Prepare the Title IX Equity in Athletics Report and NAIA End of Year Report.

Supervision

○ This roles supervises the Manager of Operations, Manager of Administration, and

Athletic Communications staff

○ Sport Supervision for athletic programs

● Special projects and other duties as assigned

Knowledge, Skills and Education Requirements

● Bachelor’s Degree Required (Masters Preferred) Sport Management, Business

Administration, Athletic Administration or related field background preferred

● Five years in a Collegiate athletic administrative and/or coaching position preferred

● Three years of internal operations experience

● Must demonstrate knowledge of all proper safety procedures and regulations as related to

this position.

● Decision-Making Skills: Ability to think critically and make independent decisions

regarding budgets, contracts, and highly sensitive information

● Attention to Detail: Must have excellent communication, written and verbal, and

interpersonal skills

● Must have the ability to organize, prioritize and perform multiple tasks with little or no

supervision.

Work Environment & Physical Demands

● Work is in medium demand. Lifting 100 pounds maximum with frequent lifting and/or

carrying of objects.

● Must be able to function effectively in a busy environment with interruptions.

● Constant use of computer and telephone.

● Ability to work a flexible schedule, including evenings, weekends, and holidays.

Mission, Vision, Values

Aquinas College, an inclusive educational community rooted in the Catholic and Dominican

traditions, provides a liberal arts education with a global perspective, emphasizes career

preparation focused on leadership and service to others, and fosters a commitment to lifelong

learning dedicated to the pursuit of truth and the common good.

Aquinas College is recognized as the exceptional Catholic liberal arts college that prepares

individuals for careers of leadership and service in developing a sustainable and just global

community. Aquinas College is recognized by its values: Faith, Service, Learning and

Community.

Aquinas College prides itself as a leader in sustainability, and this requires the participation of

every member of the college community. In this regard, employees and their supervisors are

expected to engage in the process of “appreciative inquiry” to identify ways that each position

can advance sustainability in the employment experience

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