Director of Operations, Women's Basketball

EXPIRED

Position Title:

Director of Operations, Women's Basketball

Position Type:

Regular

Hiring Range:

$85,400-$88,082 annually, Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A.   POSITION PURPOSE
 

Position Title:

Director of Operations, Women's Basketball

Position Type:

Regular

Hiring Range:

$85,400-$88,082 annually, Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A.   POSITION PURPOSE
 

Reporting to the Head Women’s Basketball Coach, the Director Operations. Women’s Basketball is responsible for all aspects of running a Division I Women’s Basketball program, including, but not limited to, day-to-day administrative operations, travel arrangements, and liaison to department units.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Direct day-to-day operations regarding the women’s basketball program. (25%)

• Supervising, training, and evaluating student managers and male practice players.

• Communicating with the athletic department members to ensure that the women’s basketball staff is up-to-date and aware of the latest information as needed.

• Responsible for communications with the compliance office.  Compile countable hours’ time sheets and complete all necessary forms for official and unofficial visits and any additional forms as directed for NCAA compliance purposes.

• Determining practice times and notifying appropriate parties.

• Directing the home and away ticket allocation procedure established by the compliance and ticket office.  

• Representing the Head Coach in meetings when required.

• Coordinating competition schedules with appropriate parties.

Directing travel arrangements for the Women’s Basketball program. (15%)

• Evaluating travel options for the program and determining the most efficient and effective travel.

• Serving as point person for travel arrangements for the Women’s Basketball program.

• Determining the appropriate travel needs to ensure adequate preparation for each trip.

• Determining away practice times at the opponent's facility, pre and post-competition locker room accommodations when required.

• Determining all team meals.

• Traveling with the team when necessary to assist with transportation and arrange meal coordination as needed.

Fulfilling NCAA allowed sport-specific tasks. (15%)

• Attending all training and home and away matches as directed by the head coach.

• Evening and weekend work required.

• Observing practices and games and tracking relevant statistics as directed by the head coach.

• Compiling and presenting statistics to the coaching staff as requested.

• Assisting in supervising student managers and their responsibilities.

Serve as liaison between the Women’s Basketball Coach and the other administrative units. (10%)

• Liaison to the Athletic Department staff, the University housing office, and dining services.

• Working with other administrative units on campus to effectively manage the Women’s Basketball program operations.

Direct equipment and facility operations. (10%)

• Working with the Athletics Facilities Department to determine visiting team practice times.  

• Greeting the visiting team at practice.

• Coordinating the cleaning and storage of team uniforms and equipment.

• Ordering necessary training equipment while working within the parameters of the designated budget.

• Taking down and setting up hoops when appropriate.

• Supervising student managers

Fulfilling general administrative tasks. (10%)

• Performing general administrative and/or clerical tasks at the direction of the Head Coach and coaching staff.

• Completing appropriate expense reports for members of the coaching staff.

• Working with members of the Athletic Department to complete any routine forms or gather information as needed.

Liaison to department External Services Team. (10%)

• Maintaining active communication with community constituencies.

• Assisting the development team in directing women’s basketball fundraising, alumni, or special events.

• Liaison to the external team with any external outreach. 

• Organizing and directing community women's basketball clinics and camps.

• Assisting the media relations staff with the scheduling and coordinating of various media requests for the program.

• Liaison with marketing staff with the scheduling and coordination of marketing requests.

• Representing women's basketball in external services season weekly meetings.  

Display commitment to the academic success of student-athletes.  (2%)

• Working cooperatively and effectively with Academic Support Services staff.

• Assisting and/or monitoring study hall programs.

Abide by all Conference, Department, and NCAA regulations and assist in ensuring departmental compliance. (2%)

• Attending all compliance seminars and reviews.

• Maintaining current CPR and AED certifications.

Other Duties as Assigned. (5%)

C.   PROVIDES WORK DIRECTION 

Supervise, train and evaluate student managers and practice player.

D.   GENERAL GUIDELINES 

Demonstrating and upholding professional standards and office culture guidelines of the Department of Athletics.

Maintaining a comprehensive understanding of and ensuring adherence to all NCAA, WCC, and University policies and regulations.

Serving as a role model for student-athletes and the Santa Clara University community by exhibiting professionalism, integrity, and sportsmanship.

Representing Santa Clara University in the community, fostering positive relationships, and enhancing the University’s reputation.

Attend all compliance training, reviews, and certifications. 

Attends department staff meetings.

Exceptional communication skills (written and verbal). 

Effective problem-solving skills, attention to detail, and ability to use discretion and maintain confidentiality. 
 

E.   QUALIFICATIONS
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. 

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Skills 

• Strong, positive written and oral communication skills. 

Education

• Bachelor's degree required. 

Abilities

• Ability to monitor expenses with concern for fiscal responsibility and restricted resources.

• Ability to positively interact with student-athletes, students, coaches, administrators, and staff.

Years of Experience

• Minimum of 1-3 years of basketball experience at the collegiate or post-collegiate level (playing, coaching or other relevant basketball experience) required.

• Minimum of three (3) years video editing experience preferred.

F.   PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.  A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. 

• Considerable time is spent at a desk using a computer terminal  

• Considerable time is spent on court supporting program

• Extensive travel required for competitions 

• Position may be asked to demonstrate or be involved in athletic activities

• May be required to tour the campus with students.
   

G.   WORK ENVIRONMENT
  

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. 

• Typical office environment

• Athletic facilities

• Frequent events attended evenings and weekends.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws.  For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at  https://www.scu.edu/title-ix/. 

_ Clery Notice of Availability _

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

_ Americans with Disabilities Act _

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities.  Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-5750. Please note : This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact hrservicedesk@scu.edu.

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