Director of Recruiting Operations

Lawrence, KS 66045

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Job Description

Position Summary:

The Director of Recruiting Operations is responsible for implementing the Kansas Football recruiting strategy and procedures by managing all logistics of NCAA compliance as it pertains to prospect eligibility. This position will work closely with the athletics compliance department and football academic support team to monitor prospect admissions and NCAA academic eligibility. This position will handle aspects of the onboarding process for both incoming transfer student-athletes and high school student athletes.  In addition, this position will manage relations with prospects and their families, high school personnel, and other various partners; and assist with the recruiting travel logistics for both the assistant coaches and the Head Football Coach (as needed).

Duties and Responsibilities of the Position:

1. Implement the football recruiting strategy and procedures by managing all logistics in support of prospect campus visits (official and unofficial);

Director of Recruiting Operations

Lawrence, KS 66045

Apply

Apply

Job Description

Position Summary:

The Director of Recruiting Operations is responsible for implementing the Kansas Football recruiting strategy and procedures by managing all logistics of NCAA compliance as it pertains to prospect eligibility. This position will work closely with the athletics compliance department and football academic support team to monitor prospect admissions and NCAA academic eligibility. This position will handle aspects of the onboarding process for both incoming transfer student-athletes and high school student athletes.  In addition, this position will manage relations with prospects and their families, high school personnel, and other various partners; and assist with the recruiting travel logistics for both the assistant coaches and the Head Football Coach (as needed).

Duties and Responsibilities of the Position:

1. Implement the football recruiting strategy and procedures by managing all logistics in support of prospect campus visits (official and unofficial);

2. Oversee the admission of potential student-athletes and assist with NCAA compliance matters as it relates to prospect eligibility. Work with the athletics compliance department and football academic support team to monitor prospect admissions and NCAA academic eligibility. This includes coordinating discussions with high school counselors to evaluate and secure transcripts, test scores, class schedules, and manage the prospects admissions process; in addition to, assisting the Director of Player Personnel in coordinating the National Letter of Intent and Grant in Aide process collaborative with the compliance office, and assisting the General Manager with player scholarship renewal paperwork;

3. Manage prospect relations, and their families, regarding NCAA eligibility and University admissions processes, progress, and outcomes. This includes communicating with prospects and their families through calls, texts, emails, and traditional mailers; 

4. Oversee travel arrangements for the Head Coach as it relates to off-campus recruiting. This comprises of coordinating travel plans, developing itineraries, and coordinating all travel logistics (flights, hotels, etc.) with athletics Aviation Services and Shorts Travel, provide direction as needed to the coaching staff and serve as the liaison between coaches and various partners; (Head Coaches travel will be in conjunction with the Director of Internal Operations).

5. Assist the Director of Recruiting in creating and utilizing visual aids and other materials to assist coaching staff with off-campus recruiting visits. This may include high school information packets and pulling reports from the database system (ARMS); in this regard, must also be up to speed on the whistle text messaging platform that we utilize for text messaging to recruits and families.

6. Collaborate with the Director of On-Campus Recruiting with planning and execution of on-campus recruiting visits (official and unofficial). This may include food service, ticket distribution, lanyards/credential creation, etc.;
    

7. Manage relationships with high school personnel and visiting coaches (along with the Director of High School Relations) as it relates to summer camps and clinics for on-and-off campus. This comprises of assisting with the organization of Kansas Football summer camps, serving as the primary contact for visiting coaches, ensuring NCAA compliance and completed required documentation are obtained (i.e., background checks, etc.), coordinating coaches travel arrangements, and securing camp lists in advance; 

8. Responsible for ensuring accurate academic eligibility information is provided, organized, and assist with the maintenance of all recruiting prospects’ personal information in the ARMS database, as it aids with conducting preliminary research on prospects.

9. Responsible for collections and follow-up of all transfers compliance paperwork to include the NCAA required conduct forms and the necessary follow-up.

10. Serve as liaison for incoming signees and their families, including being the primary person responsible for communicating information on student housing, orientation, move-in dates, etc.;

11. Responsible for working with the Director of Player Development and General Manager in the onboarding process for all incoming transfer and high school student athletes (to include off-campus and on-campus housing).

12. Responsible for complying with all NCAA legislation related to noncoaching staff members with sport-specific responsibilities which includes, but is not limited to, abstaining from providing any technical or tactical instruction on or off the field with any student-athletes;

13. Additional duties as assigned by the General Manager, Head Football Coach, or their designee.

Work Environment

This job operates in both a professional office environment and outside at football-related events, including inclement weather. This role routinely uses standard office equipment such as laptop computers and various digital devices, including, but not limited to:  cell phone, printer, copy machine, and other related devices. This job requires flexibility and adaptability in schedule and the ability to perform job related duties on short notice.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This position may require frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; standing up to eight hours each day; and working in all weather conditions.

Travel

Moderate travel is expected for this position.

Hours of Work

This is a full-time position. Days and hours of work will vary based on the needs of the football program and as job duties demand. Early morning, evening and weekend work is required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

Required Qualifications:

• Bachelor’s degree from an accredited college or university;
• Minimum of three (3) years of experience in recruiting for an NCAA Intercollegiate Athletics program;
• Must have general knowledge of NCAA compliance guidelines;
• Proficient in Microsoft Office (Outlook, Word, Excel, etc.);
• Demonstrated strong sense of initiative, and the ability to prioritize and manage multiple tasks with competing deadlines, and a willingness to be flexible in managing changing priorities;
• Demonstrated strong written and verbal communication, organizational skills, and attention to detail;
• Demonstrated ability to utilize good judgement in the interpretation and application of policies and procedures as to exercise discretion in confidential matters is essential;
• Ability to work well both independently and collaboratively with a large coaching and support staff;
• Ability and willingness to work an irregular schedule to support prospect recruiting events, home sporting event, camps/clinics, which will involve occasional evenings, weekends, or holidays as needed during peak sport seasons.

Preferred Qualifications:

• Experience in a Division 1 Power 5 football program; 
• Experience with database management or knowledge of ARMS software;
• Creative experience with Canva, Adobe Suite, or other service

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