Event Coordinator

EXPIRED

Posting Details

Position Information

Winthrop Position Title

Event Coordinator

State Title

Program Assistant

State Class Code

AH30

State Pay Band

View Full Description

Posting Details

Position Information

Winthrop Position Title

Event Coordinator

State Title

Program Assistant

State Class Code

AH30

State Pay Band

04

Annual Salary/Hiring Range

$43,401

Job Purpose

Reporting to the Director of University Events, the Event Coordinator provides onsite supervision to ensure the successful execution of internal and external events; assists with all related administrative functions; and serves as liaison between the university, Athletics Division and clients.

Required Qualifications

High school diploma and five years of experience, associate’s degree and three years of experience, or bachelor’s degree and one year of experience working with external clients to coordinate sporting and other special events.

Preferred Qualifications

• Bachelor’s degree.
• Relevant experience at an institution of higher education, athletic department, arena or performing arts center.
• Proficiency with Microsoft Office.

Knowledge, Skills & Abilities Summary

• Knowledge of best practices related to conference and event planning.
• Effective organizational and oral and written communication skills.
• Exceptional customer service skills.
• Ability to interpret and apply regulations, policies and procedures and exercise sound judgment and discretion.
• Ability to effectively organize and coordinate a variety of concurrent projects.
• Exceptional interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, clients, vendors and community/hospitality organizations.
• Ability to work independently with attention to detail.
• Sufficient technical ability to master software required to perform job duties.
• Ability to work flexible hours, including evenings and weekends.

Job Summary

• Provides onsite supervision and exceptional customer service for internal and external events, including athletic events, concerts, speaking engagements, galas, conferences and others, as assigned.
• Serves as liaison between the university, Athletics Department and clients.
• Stays current on the status of assigned events.
• Coordinates (and contracts for) meeting space, audio-visual equipment and food service and makes reservations for lodging.
• Assists the Office of University Events with scheduling, planning and executing non-assigned events, as needed.
• Helps create and produce marketing/promotional materials.
• Works with the Director to ensure the department meets its annual goals.
• Assists with proposals, client presentations, invoicing, refunds and facility evaluations.
• Conducts site tours for prospective clients.
• Communicates with clients to ensure they follow relevant local, university, state and federal regulations and policies, submit proper insurance, IRS documentation and other necessary paperwork, and meet deadlines.
• Assists in implementing the City of Rock Hill and university memorandum of understanding related to events.
• Serves as the initial point of contact and monitors the Office of University Events email and voicemail.

Travel/Overtime Requirements

Must be able to work flexible hours, including evenings and weekends.

License/Certification

Valid driver’s license required.

Type of Position

Classified

Position Status

Full-Time

FLSA Status

Non-Exempt

Hours Per Week

37.5

Months per Year

12

Posting Detail Information

| Posting Number | 2026002S | | Open Date | 07/29/2025 | | Close Date | 08/12/2025 | | Special Instructions to Applicants | | | PLEASE NOTE |
*** A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).

* Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.**

| | NOTICE | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Describe your experience coordinating/managing events, including the type of events, the duties you performed and the number of attendees.

(Open Ended Question)

1. * Provide an example that shows your ability to be successful in a fast-paced environment and/or juggle multiple competing priorities.

(Open Ended Question)

1. * Provide an example of a time you went above and beyond to provide excellent customer service.

(Open Ended Question)

Documents Needed To Apply

Required Documents 1. Resume 2. Cover Letter

Optional Documents

Apply Now

View Less Description