Executive Analyst & Coordinator to the Athletics Director

Overview

Job ID
38115425

Category
Administrative

Organization
UCR Intercollegiate Athletics

Department
Intercollegiate Athletics

Location
Main Campus - UCR

Salary

View Full Description

Overview

Job ID
38115425

Category
Administrative

Organization
UCR Intercollegiate Athletics

Department
Intercollegiate Athletics

Location
Main Campus - UCR

Salary
$78,200 - $141,400

Date Posted
November 5, 2026

Application Deadline
Open Until Filled

Schedule
8AM - 5PM

Full/Part Time
Full-time(100%)

Level of Supervision
Direction

Personnel Program Code
Professional & Support Staff

Other Information
Qualifies for Employee Referral Bonus: No
UC Internal Job: No

Position Information

The Executive Analyst & Coordinator to the Athletics Director will be responsible for managing highly confidential communications for the UCR Athletics Director (AD) on critical matters involving the Athletics program, including student athlete /coaching and staff issues. Will work directly with the AD and Athletics senior leadership on all UCR game scheduling matters and managing all staff communication. The incumbent will coordinate and manage all internal and external events and engagements for the AD, including writing briefings and managing all logistical elements accordingly. Managing the AD's calendar and large volume of incoming communications. Managing and coordinating all incoming and outgoing communication with the NCAA and Big West Conference on behalf of the AD. Coordinating with UCOP and UCR governmental and community relations on increasing volume of responses needed around current and future NCAA legislation. The full salary range for the Executive Analyst & Coordinator to the Athletics Director is $78,200.00 - $141,400.00 annually. However, the expected pay scale for this position is up to $92,800.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Required

Advanced degree in related area.

Preferred

Experience Requirements

| Experience | Requirement | | --- | --- | | 6 - 10 years of related experience. | Required | | Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support within a complex organization; including experience in coordinating special events, appointments, meetings, briefings and committees. | Required |

Minimum Requirements

| Strong analytical/problem-solving skills. | | Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. | | Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing. | | Small to mid-level project management skills. | | Ability to multi-task with demanding timeframes. | | Ability to use a high level of discretion and maintain all confidentiality. | | Advanced service orientation. | | Demonstrated skill in use of informational systems with software in a Windows-environment (Word, Microsoft Exchange, Corp Time, Excel, Access, PowerPoint). | | Skill in expressing ideas clearly and convincingly; skill in identifying the correct issues to be communicated, the appropriate audience, the method of communication and the timing of communication. | | Skill in establishing and maintaining cooperative working relationships, establishing rapport and gaining the trust of others, Ability to work with diverse populations at all levels internal and external to the organization. | | Demonstrated ability to use sound judgment and tact in all matters, while paying close attention to detail. | | Strong research and analytical skills to evaluate issues and develop solutions to address complex and sensitive problems/issues. Demonstrated skill in determining needs and requirements to create a conceptual design for issue/problem analysis; skill in observing and evaluating the outcomes of a problem to identify key issues; skill in formulating logical and objective conclusions and recommendations. | | Ability to anticipate and identify critical issues, perform data collection, obtain advice and input from campus resources as necessary, and formulate solutions prior to consultation with the Vice Chancellor. | | Ability to function at an executive support level within a complex institution with demonstrated progressive experience in providing administrative and analytical support, including experience in coordinating special events, appointments, meetings, briefings, and committees. |

Preferred Qualifications

| Advanced knowledge of the organization's processes, protocols and procedures. | | Knowledge of federal regulations such as FERPA. | | Intermediate to advanced knowledge of common organization-specific computer applications. | | Advising and counseling skills. | | Demonstrated working knowledge of university structure, organization and key administrative players. | | Previous supervisor experience directing the work of others. |

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

General Information

Job Title
EXEC AST 4

Job Code
007385

Grade
22

Department Head
Gregory Paules

Supervisor
Gregory Paules

Generic Scope

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope

For a senior leader (i.e. direct report to the President, Chancellor or Health System CEO), provides leadership and professional expertise for units at the highest levels of administration at the University. Develops and administers systems for managing information, projects and communications throughout unit; functions with a high degree of autonomy. Significant barriers to entry exist at this level (e.g., may require the approval of senior leadership).

Department Custom Scope

The Executive Analyst & Coordinator will be responsible for managing highly confidential communications for the UCR Athletics Director (AD) on critical matters involving the Athletics program, including student athlete /coaching and staff issues. Will work directly with the AD and Athletics senior leadership on all UCR game scheduling matters and managing all staff communication. The incumbent will coordinate and manage all internal and external events and engagements for the AD, including writing briefings and managing all logistical elements accordingly. Managing the AD's calendar and large volume of incoming communications. Managing and coordinating all incoming and outgoing communication with the NCAA and Big West Conference on behalf of the AD. Coordinating with UCOP and UCR governmental and community relations on increasing volume of responses needed around current and future NCAA legislation.

Key Responsibilities

| Description | Percent Time | | --- | --- | | Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time accordingly. - Serves as a liaison to and coordinates the Director of Intercollegiate Athletics' communications with other high level administrative and academic offices on and off UCR's campus. Oversees and coordinates complex logistics relating to campus visits by external delegations. Maintains the Director of Intercollegiate Athletics' calendar; consults with the Director of Intercollegiate Athletics' to set appointments in accordance with the urgency of the problem, travel schedule, and priority of commitments.

| 20% | | Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. - Organizes and maintains the Director of Intercollegiate Athletics' correspondence using content and knowledge of issues to organize the filing system appropriately and track the status of action items related to outgoing mail. Coordinates the assignment of the Director of Intercollegiate Athletics' action items to senior staff and management, following up on action items and ensuring timely completion or extension of deadlines.

| 15% | | Organizes meetings/retreats for the Director of Intercollegiate Athletics' including arrangements for location/rooms, necessary AV, room set-up, notices, food service, notices/invitations, etc. Prepares business meal and entertainment reimbursements. | 15% | | Composes, drafts, edits, reviews, and finalizes correspondence and other documents; coordinates the preparation of correspondence and types correspondence using word processing applications; prepares and prints reports; screens and prioritizes incoming correspondence/ faxes in consultation with the Director of Intercollegiate Athletics' and their direct reports. Prepares or coordinates preparation of PowerPoint presentations as needed. | 10% | | Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature. - Responds to inquiries on a wide variety of topics and reviews responses prepared by others.

| 5% | | Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy. - Serves as a liaison and coordinates the Director of Intercollegiate Athletics' communications with other high level administrative and academic offices at UCR, UCOP, other campuses, and external agencies. Maintains a professional, positive, and open environment reflective of the Director of Intercollegiate Athletics' priorities and management style.

| 5% | | Maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices. | 5% | | Briefs executive in a timely fashion, with regard to priorities and deadlines, on the status of pending issues. - The Executive Assistant acts as a focal point for a wide variety of issues confronting the Director of Intercollegiate Athletics' office and must anticipate the needs of the Director of Intercollegiate Athletics' and act in advance of consultation with the Director of Intercollegiate Athletics. Determines the course of action, coordinates with all responsible parties, convenes meetings, and sets agendas to discuss and resolve issues, presents recommended course of action to the Director of Intercollegiate Athletics and follows through on implementation of decisions.

| 5% | | Coordinates information from other departments and tracks to ensure completion with sufficient time for executive review in advance of meetings. | 5% | | Prepares confidential reports and summarizes issues for senior staff, and other officials within the UC system. | 5% | | Researches, compiles and summarizes complex and/ or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive. - As a principal staff advisor to the Director of Intercollegiate Athletics, the Executive Assistant undertakes assignments which cross a broad range and variety of administrative issues. Anticipate and identify critical issues, perform research and data collection, obtain advice and input from campus resources as necessary, and formulate solutions prior to consultation with the Director of Intercollegiate Athletics. Prepares the Director of Intercollegiate Athletics for participation in meetings and arranges for and participates in briefings. May drive to and from meetings and events transporting other individuals.

| 5% | | Other duties as assigned. | 5% |

Working Environment

Campus

Other Requirements

Items Used done Printer

done Computer

done Copier

done Scanner

done Calculator

done Standard Office Equipment

Physical Requirements done Bend: Occasionally

done Sit: Frequently

done Squat: Occasionally

done Stand: Frequently

clear Crawl: N/A

done Walk: Frequently

clear Climb: N/A

Mental Requirements done Read/Comprehend: Constantly

done Write: Constantly

done Perform Calculations: Constantly

done Communicate Orally: Constantly

done Reason & Analyze: Constantly

Environmental Requirements clear Is exposed to excessive noise: No

clear Is around moving machinery: No

clear Is exposed to marked changes in temperature and/or humidity: No

clear Drives motorized equipment: No

clear Works in confined quarters: No

clear Dust: No

clear Fumes: No

Critical Position done Yes

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