Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

This role is responsible for providing transactional support for finance processes to finance and athletics staffs. Collegiate athletics is a unique sector of higher education and managing athletic business operations requires an understanding of finance and athletics. Given that athletics operates in-office daily, this position comes into the office 4 times per week. This presence is especially critical for facilitating a successful relationship between Cluster 4 and GU Athletics. The Expense Analyst is part of a team responsible for the effective and efficient review and monitoring of all university expense reports & Spend Authorizations. The position the administration of the University’s procurement card program. The Analyst serves as a team member on the Cluster 4 Financial team, supporting multi-departmental efforts on payables systems and the utilization of existing systems to meet the University’s needs. Responsibilities include, but are not limited to:

Reviewing and correcting expense reports and supporting documentation for account coding and compliance with the University’s expense policy and communicating exceptions to the expense preparer.
Monitoring expense reports in progress and helping to ensure that expense reports are approved/paid on time. Escalating issues to the Manager or Director as needed.
Providing training on proper expense report preparation and ProCard usage.
Travel expense reconciliation. Due to the frequent nature of athletics team travel, this significant responsibility requires a full-time employee dedicated to travel expense reconciliation alone at most institutions.
Support of administration of the University’s Procurement Card Program, including:
Managing team travel payment documentation
Completing expense reports/monitoring available spend authorization balances
Working closely with travel agents on resolving travel charge discrepancies, final hotel folios, etc

Requirements

Job Overview

Reviewing and correcting expense reports and supporting documentation for account coding and compliance with the University’s expense policy and communicating exceptions to the expense preparer.
Monitoring expense reports in progress and helping to ensure that expense reports are approved/paid on time. Escalating issues to the Manager or Director as needed.
Providing training on proper expense report preparation and ProCard usage.
Travel expense reconciliation. Due to the frequent nature of athletics team travel, this significant responsibility requires a full-time employee dedicated to travel expense reconciliation alone at most institutions.
Support of administration of the University’s Procurement Card Program, including:
Managing team travel payment documentation
Completing expense reports/monitoring available spend authorization balances
Working closely with travel agents on resolving travel charge discrepancies, final hotel folios, etc

Work Interactions

The Analyst will report to the Senior Planning & Budget Analyst. The position will also work closely with the Athletics Coaches & Administrators and Travel Vendor to ensure support of the units with respect to expense report review, timely reimbursement payments to employees for expense report, and employee payments to the university for reimbursement of personal expenses charged to the ProCard. The position will interact with staff across various levels within the University, providing guidance and recommendations to departments on travel policies, the purchases of goods and services, and expense report policy and preparation. The position will work closely with Purchasing and Contracts, Athletics Division and Travel Vendors. The position will assist with multi-departmental efforts in workday GMS and current utilization of existing systems, and will also provide recommendations on travel policies and partners that will support the optimal combination of operational efficiency, timeliness, and cost with team & individual travel. The Analyst is expected to be extensively cross-trained and able to perform the full range of Campus Accounting activities with consistent accuracy, timeliness and dedication to superior customer service and problem solving.

Requirements and Qualifications

Required

Bachelor’s degree
0-2 years’ experience in a finance, accounting, or business operation
Excellent oral and written communication skills

Preferred

Advanced degree in business, finance, accounting, technology management, or related field
Experience in a higher education environment
Experience with travel & expense management
Experience with corporate card administration and tools
Experience with Workday Financials

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$41,926.00 - $65,090.00

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

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