Head Cross Country Coach

CHAMINADE UNIVERSITY OF HONOLULU

MISSION STATEMENT

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service, and successful careers. Guided by its Catholic, Marianist, and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

1. Position Information

Title: Head Coach Men's & Women’s Cross Country

Division/Office: Athletics Part-Time

Exempt 

CHAMINADE UNIVERSITY OF HONOLULU

MISSION STATEMENT

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service, and successful careers. Guided by its Catholic, Marianist, and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

1. Position Information

Title: Head Coach Men's & Women’s Cross Country

Division/Office: Athletics Part-Time

Exempt 

1. Reporting Relationship(s)

This position is supervised by the Athletics Director.

1. Position Summary

Directs, provides leadership, and oversees all coaching duties for Chaminade University's Men's & Women’s Cross-Country Program at training/practices, races, recruiting, team travel, public relations activities, and all phases of the program as needed or directed. The Head Coach will foster a culture of excellence, integrity, sportsmanship, and inclusion, supporting the academic, athletic, and personal success of student-athletes. Head Coach who is ready to lead, innovate, and create a program that reflects our values and vision for student success. 

Person will be required to become familiar with and adhere to Chaminade University policies, NCAA rules pertaining to institutional control and compliance, the Pacific West Conference, and NCAA Division II philosophies. A person must be committed to a philosophy that emphasizes the pursuit of excellence in both academics and athletics. 

1. Duties and Responsibilities

Essential Functions

1. Coaching  (50% of work time)

• Organizes and conducts individual and team practices, training, and competition. Must also cooperate and communicate with the men’s and women's soccer coaches and athletic department staff concerning the same, especially with regard to facility usage.
• Directs all aspects, areas, and components of the sports team (i.e., assistant coaches, and team captains and managers).
• Coordinates all strategic aspects of the specific sports program.
• Pass the driving exam and be cleared by the University to drive the vans to practices, competitions in Hawaii, and on the road when the team travels.
• Monitor runner development in athletics and academics.
• Monitor/evaluate physical performance and health of athletes and maintain close communication with athletic trainers regarding the same.
• Oversee strength and conditioning program for team members.
• Represent the University on all PacWest Conference sport coaches' teleconferences and related meetings. 
• Film breakdown and review with the coaching staff and student-athletes for game preparation and player development.
• Responsible for the overall management of the team and program, facilitates and plans team meetings, announcements, schedules, and establishes clear lines of communication.
• Maintain knowledge and rules of NCAA Division II Requirements while implementing rules in all aspects of program management.
• Oversees purchase and maintenance of all team training and race course marking and timing equipment (i.e., cones, flags, strength & conditioning equipment).

1. Recruiting  (25 % of work time)

• Evaluates and recruits student-athletes following NCAA rules and regulations through scouting, video evaluation, events, personal visits, and other electronic communication means.
• Coordinates with admissions, academic evaluator, and academic advisor to assist student-athlete through academic requirements for enrollment and meeting academic progress towards a degree.
• Handle all communication aspects with recruits verbally and/or in writing within NCAA compliance rules. 
• Manage recruiting budget and athletic aid balance for athletic awards.
• Attend various ID camps, showcases, and other competitions where prospective student-athletes can be evaluated and assessed for recruitment.

1. Administrative Duties  (20 % of work time)

• Ensure that all compliance reports are completed thoroughly and on time – CARA reports, practice logs, recruiting logs, and input all on the Teamwork ARMS program and other designated programs by the athletics department. 
• Complete proper paperwork for athletics (including expense reports, travel expenses, reimbursement reports).
• Attend all Chaminade athletic department meetings, both in-person and virtual, to include any required monthly compliance continuing education sessions.
• Obtains and maintains necessary and applicable NCAA and other coaching certifications
• Responsible for the team's equipment needs (uniforms, practice gear ), managing the team's budget for the same, and arranging for design, purchase, and distribution of the same as needed.
• Continuously liaise and communicate with the Athletic Director, athletic department staff, PacWest Conference coaches, and others regarding scheduling games, training, and other matters relating to the team's training or match schedules.
• Initiate and sustain annual fundraising activities and create a signature fundraising/revenue generation event (i.e., age group road race or cross country race, clinics, camps).

1. Other Duties  (5% of work time)

• Assist the Director of Athletics and the Sports Information Director in community engagement projects for all sports programs, to include clinics geared towards middle and elementary age students. Work on community engagement activities to get these youngsters and their parents to attend Chaminade games, as many sports as feasible. Develop programs with local high-school and track club officials to provide education for fans/students/supporters/families so this base has a better understanding of opportunities to compete at the college level. 
• Administrative representation at some athletic events to be scheduled with the Director of Athletics.
• Work with the Athletics department staff on the annual Department Events and Fundraisers.
• Perform other duties as assigned. 

Disclaimer: This list of responsibilities is not exhaustive. The percentages regarding the essential and non-essential functions of the job are not precise and are only approximations, which can vary day to day and are subject to change on an as-needed basis and/or in the sole discretion of supervisory management.

1. Education and Experience

Minimum: Bachelor’s degree from an accredited institution, 

Minimum Experience: 

• Minimum of 3 years of college or high school track and field, or cross-country coaching experience
• Experience running clinics and camps
• Experience recruiting student-athletes
• Experience coordinating travel arrangements
• Experience with Public Relations, including but not limited to public speaking/appearances
• Experience fundraising
• Experience maintaining a departmental budget
• Experience with computers

1. Required Knowledge, Skills & Abilities

• Experience using Microsoft Office (Word, Excel, PowerPoint, etc) and ability to learn specific sports and academic/university-related computer programs, including Teamworks.
• A demonstrated commitment to integrity.
• The ability to maintain confidentiality – basic knowledge of FERPA.
• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Effective interpersonal and leadership skills.
• The ability to work cooperatively and effectively with people of diverse backgrounds.
• The ability to multitask and perform accurate, detail-oriented work.
• Thorough knowledge of NCAA Division II rules and regulations.
• Must possess a valid U.S. Driver’s License and have the ability to pass a motor vehicle record check
• Must pass the Chaminade University Driver’s van test to transport teams and individuals and be cleared and approved to perform the tasks.
• The position requires current First Aid/CPR/AED certification

1. Physical Requirements

Person must be able to traverse the campus, stoop, bend, climb stairs, lift approximately 50 lbs. for equipment and merchandise. Must be physically able to travel within Hawaii and the US Mainland for required PacWest Conference matches. 

1. Other Requirements

• This is a part-time, exempt position. Twenty hours per week (M-F) will be the general rule. However, additional hours or changes to the workday schedule may occasionally be required, depending on the team’s competitive season. Must be willing and able to work occasional nights and weekends, and have a varying schedule when required
• Observes all safety and health regulations and works in accordance with safe work procedures and policies of the University. Reports unsafe acts/conditions and injuries in a timely and proper manner
• The employee is expected to adhere to all University policies while employed. The policies can be found at https://chaminade.edu/compliance/reso... or on the employee Share Portal

1. Marianist Identity/Native Hawaiian & Pacific Island Serving

An expressed willingness to respect and support the Catholic and Marianist identity of Chaminade University of Honolulu and to perform all duties in a manner consistent with Marianist educational values and the mission of the University. Understanding of and respect for the University’s designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry.

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