Head Softball Coach/Assistant to the Athletic D...

|   | | | |   | | Head Softball Coach/Assistant to the Athletic Director | |   | |

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Category:

Staff

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|   | | | |   | | Head Softball Coach/Assistant to the Athletic Director | |   | |

| | | |

 

Category:

Staff

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Department:

Athletics

Locations:

Malvern, PA

Posted:

Sep 30, 2025

Closes:

Open Until Filled

Type:

Full Time Exempt

Position ID:

193417

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About Immaculata University:

Immaculata University seeks candidates who are passionate about upholding the value of higher education while fostering institutional excellence.

Immaculata University is a comprehensive, co-ed institution of higher learning that has emphasized academic success, student outcomes and faith-based values for more than 100 years. Offering more than 75 in-demand undergraduate, graduate and certificate programs, Immaculata University provides attainable education, personal support and meaningful career pathways to tomorrow's leaders who are focused on intellectual, personal, professional and spiritual growth. Immaculata's expansive suburban campus is located in renowned Chester County, Pennsylvania, 30 miles west of Philadelphia.

Why Immaculata University is the Perfect Workplace for you:

• Collegial Atmosphere, caring leadership, work/life balance.
• Mission-driven values supported by five core values: faith, community, knowledge, virtue and service.
• Generous paid time off benefits.
• Tuition Assistance: You, your spouse, and your eligible dependent children can receive tuition assistance at IU.  Your dependent children are also eligible for tuition assistance at other institutions via the Tuition Exchange program.
• Health. Life, and Disability Insurance: Prescription, Dental, Vision, and Life Insurance; Disability benefits, Flexible Spending Account and Health Savings Account.
• Retirement Plan: Generous retirement plan to help you save for your future.

Job Description:

Job Summary: 

The Head Softball Coach and Assistant to the Athletic Director is a dual-role position responsible for Head Coach of the softball program while providing administrative support to the Athletics Department. As Head Coach, the role ensures compliance with NCAA and university policies, leads recruitment efforts, manages fundraising, etc. As Assistant to the Athletic Director, the position manages office communications, coordinates schedules and events, tracks budgets and purchase orders, and supports departmental operations. 

Essential Duties and Responsibilities: Head Coach Softball

• Ensure compliance with NCAA, Atlantic East Conference and university policies and procedures.
• Meet recruiting goals as established by the Director of Athletics and Recreation
• Achieve and maintain certification for CPR/AED and First Aid
• Monitor team fundraising account.
• Attend department staff meetings and university functions.
• Represent university at conference meetings.
• Develop and maintain alumni relations for the promotion of the program.
• Represent the University and its athletics program, with honesty, integrity and sportsmanship always, to various institutional programs and students, parents and families, the public, alumni and external agencies.
• Work with various departments and personnel at the university to aid in the development of a positive student-athlete experience.
• Performs responsibilities as Game Manager as assigned.
• Other duties as assigned by the Director of Athletics and Recreation

Essential Duties and Responsibilities: Assistant to the Athletic Director

• Serves as the first point of contact for the Director of Athletics; answering phone calls, inquiries, providing information and correspondence to parents, staff and students not requiring the supervisor's attention.
• Organizes and maintains office files and documentation.
• Prepares athletic correspondence, schedules, presentations, budget, minutes, calendar management, and handles travel and room arrangements. 
• Maintains and publishes accurate and up-to-date event calendars utilizing Mazevo.
• Assists with tracking purchase orders, managing deposits, and tracking budgets for multiple athletic accounts. 
• Coordinates the completion of all athletic related services, including rosters, bus requests, and schedules, adjusting to daily changes in events. 
• Schedules meetings and events.  Updates food services, room reservations, set-up, and equipment for events.
• Manages special projects assigned by supervisor.
• Create an environment that acknowledges, encourages, and celebrates differences.
• Other duties as assigned by the Director of Athletics and Recreation

Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

Requirements:

Minimum Requirements:

• Bachelor's degree, master's degree or equivalent related work experience.
• 1 - 3 years of coaching experience in an athletic department, preferably in a college/university setting.
• Excellent oral and written communication skills.
• Ability to work with time sensitive projects, work in a fast-paced environment, multi-task and remain pleasant and professional.
• Proficient in use of office software suites, Microsoft 365 with Office, Word, PowerPoint, and Excel. 
• Evening and weekend work is required.

 

Additional Information:

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Application Instructions:

Required Documents:

• Resume
• Cover Letter

 

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