Special Assistant to the Director of Athletics and Recreation

EXPIRED

Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/post...

Key Accountabilities

| Description |
Executive Support

● Completes a broad variety of administrative tasks for the Director of Athletics and Recreation, including completing expense reports; managing a complex schedule and arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

● Researches, prioritizes, and follows up on incoming issues and concerns addressed to the AD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.

● Works efficiently and effectively with the AD to ensure they are well prepared for upcoming commitments, meetings, and responsibilities, following up appropriately to gather or confirm details.

● Proactively completes deliverables that facilitate the AD’s ability to effectively lead the department, including scheduling meetings, preparing agendas, and drafting correspondence.

● Develops and/or maintains workflows, organizational systems, and processes to facilitate efficient and effective support of the AD.

● Manages a complete and prioritized list of AD’s projects and tasks, scheduling time for the AD to complete work and following up to ensure quality completion. | | Percentage Of Time | 60% |

| Description |
General Office Support

● Drafts and proofreads memos and correspondence, sometimes of a confidential nature, for the AD’s review and signature. Personally responds to inquiries on procedural matters.

● Orients new staff and visitors to the office and community.

● Serves as primary point of contact for AD’s office representing Dartmouth and the Athletic Department.

● Exercises considerable independent judgment in responding to requests, determining next points of contact as appropriate, including anticipating and recognizing problems and/or issues, conveying time-sensitive information to AD.

● Supports the office’s mission to foster inclusiveness and diversity. | | Percentage Of Time | 10% |

| Description |
Calendar Management/Schedule Coordination

● Independently prioritizes appointments and meetings for the AD to balance the needs of multiple stakeholder groups and using their own judgment regarding how best to further the goals of the department and the organization.

● Schedules and coordinates logistics for a variety of activities and meetings to support the AD’s office functions, proactively planning meetings and preparation time to facilitate a smooth schedule in the short and long term (ex. Coaches meetings, Staff meetings).

● Keeps the AD briefed on changes in schedules by assessing which matters need personal or immediate attention. | | Percentage Of Time | 10% |

| Description |
Communication/Leadership

● Utilizes knowledge of organization and stakeholders to diplomatically handle a variety of persons wishing to make appointments and effectively directs callers and visitors to appropriate individual/office.

● Regularly handles confidential or sensitive information and exercises discretion concerning its disposition.

● Interprets, applies, and explains office, department, and Dartmouth policies and procedures.

● Provides a bridge for smooth communication between the AD’s office and other units; demonstrating leadership to maintain credibility, trust, and support with senior administrative staff. | | Percentage Of Time | 10% |

| Description |
Project Coordination

● Manages and oversees projects and events related to department programs, including coordinating logistics for the Dartmouth Athletics Advisory Committee.

● Develops and implements project activities based on defined project scope and objectives; sets and maintains schedules and timelines; evaluates project effectiveness and recommends changes.

● Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

● Handles and executes a variety of special projects for the AD. | | Percentage Of Time | 10% |

| -- | Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. | | -- | Performs other duties as assigned. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you willing and able to be available for work-related activities occasionally outside the typical business hours and on weekends?

   • Yes
   • No
   • Maybe

2. * How many years of administrative or operational experience do you have supporting an Executive level person?

   • 0-3 years
   • 3-5 years
   • more than 5 years

3. * When would you be available to start full-time work, on-site in Hanover, NH? (please provide a date).

(Open Ended Question)

1. * How did you learn about this employment opportunity?

   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)

2. (Open Ended Question)

Documents Needed to Apply

Required Documents 1. Cover Letter 2. Resume Optional Documents 1. Additional Document #1 2. Additional Document #2