Sport Program Coordinator, UM Athletics

Description

UM Athletics invites applications for a Sport Program Coordinator to serve as the central and independent support for all aspects of the women’s and men’s basketball programs.

Athletic Department employees and those University employees outside the Athletic Department with NCAA rules compliance responsibilities are subject at all times to NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance. Failure to conduct oneself as such will result in disciplinary or corrective action up to and including immediate discharge.

Examples of Duties and Responsibilities

• Responsible for all financial aspects of the programs: Procard manager; travel manager; Banner data coding and entry; finances associated with special fundraising events for Hoop Club and Roundball; serve as liaison to departmental budget office
• Keep current on all office events, athletic events and Adams Center events; communicate information to appropriate staff
• Serve as the point person for facility scheduling for the basketball programs
• Work with the assigned assistant coach, and Adams Center staff to ensure proper scheduling of practices and competition for the basketball teams

Minimum Qualifications

Description

UM Athletics invites applications for a Sport Program Coordinator to serve as the central and independent support for all aspects of the women’s and men’s basketball programs.

Athletic Department employees and those University employees outside the Athletic Department with NCAA rules compliance responsibilities are subject at all times to NCAA Bylaws 10.1 and 11.1 regarding ethical conduct and the responsibility to positively contribute to a campus culture of NCAA rules compliance. Failure to conduct oneself as such will result in disciplinary or corrective action up to and including immediate discharge.

Examples of Duties and Responsibilities

• Responsible for all financial aspects of the programs: Procard manager; travel manager; Banner data coding and entry; finances associated with special fundraising events for Hoop Club and Roundball; serve as liaison to departmental budget office
• Keep current on all office events, athletic events and Adams Center events; communicate information to appropriate staff
• Serve as the point person for facility scheduling for the basketball programs
• Work with the assigned assistant coach, and Adams Center staff to ensure proper scheduling of practices and competition for the basketball teams

Minimum Qualifications

• Bachelor’s degree and two (2) years related work experience
• Ability to maintain strict confidentiality and work on projects independently
• Public relations, interpersonal, and communication skills, including ability to provide exceptional customer service to the public
• Oral and written communication skills, including ability to effectively communicate with Intercollegiate Athletics staff, students, coaches, UM faculty, staff and the public
• Strong diplomatic and negotiation skills
• Ability to problem solve and make sound decisions while maintaining a professional, personable demeanor
• Organizational, time management, and multi-tasking skills with the ability to meet deadlines in a busy environment with attention to detail

Preferred Qualifications - Experience in athletics setting

Additional Information

Position Number: 129510

Compensation Title: Program Coordinator II

Bargaining Unit: FOCUS-MFPE

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period: Six (6) months minimum

Benefits Include** :** Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

A complete application includes:

Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Detailed Resume – listing education and describing work experience

Three (3) Professional References – names and contact information

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.

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